The meeting opened with Mariko Pitts explaining severe weather conditions in California, with an unprecedented bomb cyclone bringing what forecasters described as making California "the wettest place in the world over the next 10 days" (02:26). This created urgency to keep the meeting brief, as evacuation orders were already in effect and travel disruptions were expected throughout the Christmas holiday. The team had a lighter moment reflecting on how time seemed to compress since launching the Lisbon Wave website on November 12th, with Hera Barrameda noting it felt like just days had passed (08:23).
James Redenbaugh revealed that no invoices had been processed since May, prompting surprise from the team (06:05). The discussion highlighted how the period after the Wave conference became a blur of activity. James had prepared a comprehensive invoice covering June through December for ongoing work and new development activities. Mariko approved the invoice immediately and committed to forwarding it to Emanuel for payment processing, acknowledging the unusual gap in billing cycles.
The team reviewed James's proposal for Phase One LMS and Membership System development, with a cost range of $16,000 to $29,000 (13:00). The range reflects unknowns in the membership system complexity and gating requirements. Mariko decided to commit to the higher end of the budget range to ensure James could dedicate the majority of his time to the project and hire necessary specialist support, particularly someone with Supabase expertise (18:44). James emphasized that securing adequate budget would determine whether he could prioritize this project over other client work, especially given personal financial pressures from upcoming family planning.
[technology="Online Learning Platforms"]
[technology="Custom Membership System"]
James presented a detailed six-week timeline starting with the week just completed (14:16). Week one focused on building the assessment prototype and researching technologies. The plan progresses through foundation-building in Supabase, developing the user dashboard connected to Webflow CMS, implementing membership functionality with Stripe integration, and building communication automations with n8n (15:14). Weeks four and five would focus on testing and email integrations, with polish and testing completing by January 25th for a late January launch.
The timeline received a small buffer when the team confirmed the course launch had shifted to February 10th, providing approximately two additional weeks of contingency (19:36). James recommended maintaining the original timeline to preserve this buffer for any unexpected complications.
[technology="Communication Automations"]
[technology="Assessment Systems"]
James showcased significant progress on an AI-powered project management system that automatically generates meeting summaries, assigns action items, and allows team members to update tasks without logging in (26:06). The system analyzes meetings to create and manage initiatives automatically. James demonstrated live task editing functionality and expressed excitement about building a conversational agent that team members could chat with to ask questions like "what should I be working on this week?" (30:07).
Hera expressed strong interest in collaborating on project management, bringing her experience from previous tech company product and customer work (27:16). The team discussed adding views like Kanban boards while maintaining simple overview options for team members who need quick status checks rather than detailed scrum sheets (29:21). James confirmed he wanted both advanced features for power users and simplified views for quick reference.
[technology="Collaboration Management Tools"]
James confirmed plans to bring in additional design support, specifically mentioning a designer who had worked on most of the Hollow Movement site design (21:18). Mariko affirmed the importance of strong brand design across the entire platform. The hiring of a Supabase specialist was identified as critical for the technical architecture, particularly for the membership system's authentication and data management requirements.
Toward the end of the meeting, Mariko raised the need for a localized landing page for European Wave attendees (32:23). The team recognized that European ticket buyers behave differently from US audiences, typically purchasing tickets much closer to event dates. Hera had already drafted copy for this page and was adding screenshots to create a mockup based on the Portugal sales page structure (33:40).
The plan involves getting feedback from Matilda during a January 6th meeting before handing implementation to Ivan (32:23). Mariko emphasized this wasn't an urgent priority since Europeans wouldn't purchase tickets until closer to the event, but wanted to support Matilda's promotional efforts after the New Year holiday.
The team agreed on a deposit-based payment structure with milestone payments throughout development (22:50). James committed to adding specific pricing breakdowns by phase to the proposal document. Mariko confirmed she would notify Emanuel and Laura about the Phase One investment decision, emphasizing the heavier front-loading of this phase given the compressed timeline and scope of deliverables (22:18).
The meeting concluded with holiday wishes as Mariko prepared to handle emergency storm preparations, including last-minute grocery shopping and Christmas shopping that would likely arrive late due to delivery delays (35:05).
Mariko Pitts
James Redenbaugh
Hera Barrameda
The meeting opened with Mariko Pitts explaining severe weather conditions in California, with an unprecedented bomb cyclone bringing what forecasters described as making California "the wettest place in the world over the next 10 days" (02:26). This created urgency to keep the meeting brief, as evacuation orders were already in effect and travel disruptions were expected throughout the Christmas holiday. The team had a lighter moment reflecting on how time seemed to compress since launching the Lisbon Wave website on November 12th, with Hera Barrameda noting it felt like just days had passed (08:23).
James Redenbaugh revealed that no invoices had been processed since May, prompting surprise from the team (06:05). The discussion highlighted how the period after the Wave conference became a blur of activity. James had prepared a comprehensive invoice covering June through December for ongoing work and new development activities. Mariko approved the invoice immediately and committed to forwarding it to Emanuel for payment processing, acknowledging the unusual gap in billing cycles.
The team reviewed James's proposal for Phase One LMS and Membership System development, with a cost range of $16,000 to $29,000 (13:00). The range reflects unknowns in the membership system complexity and gating requirements. Mariko decided to commit to the higher end of the budget range to ensure James could dedicate the majority of his time to the project and hire necessary specialist support, particularly someone with Supabase expertise (18:44). James emphasized that securing adequate budget would determine whether he could prioritize this project over other client work, especially given personal financial pressures from upcoming family planning.
[technology="Online Learning Platforms"]
[technology="Custom Membership System"]
James presented a detailed six-week timeline starting with the week just completed (14:16). Week one focused on building the assessment prototype and researching technologies. The plan progresses through foundation-building in Supabase, developing the user dashboard connected to Webflow CMS, implementing membership functionality with Stripe integration, and building communication automations with n8n (15:14). Weeks four and five would focus on testing and email integrations, with polish and testing completing by January 25th for a late January launch.
The timeline received a small buffer when the team confirmed the course launch had shifted to February 10th, providing approximately two additional weeks of contingency (19:36). James recommended maintaining the original timeline to preserve this buffer for any unexpected complications.
[technology="Communication Automations"]
[technology="Assessment Systems"]
James showcased significant progress on an AI-powered project management system that automatically generates meeting summaries, assigns action items, and allows team members to update tasks without logging in (26:06). The system analyzes meetings to create and manage initiatives automatically. James demonstrated live task editing functionality and expressed excitement about building a conversational agent that team members could chat with to ask questions like "what should I be working on this week?" (30:07).
Hera expressed strong interest in collaborating on project management, bringing her experience from previous tech company product and customer work (27:16). The team discussed adding views like Kanban boards while maintaining simple overview options for team members who need quick status checks rather than detailed scrum sheets (29:21). James confirmed he wanted both advanced features for power users and simplified views for quick reference.
[technology="Collaboration Management Tools"]
James confirmed plans to bring in additional design support, specifically mentioning a designer who had worked on most of the Hollow Movement site design (21:18). Mariko affirmed the importance of strong brand design across the entire platform. The hiring of a Supabase specialist was identified as critical for the technical architecture, particularly for the membership system's authentication and data management requirements.
Toward the end of the meeting, Mariko raised the need for a localized landing page for European Wave attendees (32:23). The team recognized that European ticket buyers behave differently from US audiences, typically purchasing tickets much closer to event dates. Hera had already drafted copy for this page and was adding screenshots to create a mockup based on the Portugal sales page structure (33:40).
The plan involves getting feedback from Matilda during a January 6th meeting before handing implementation to Ivan (32:23). Mariko emphasized this wasn't an urgent priority since Europeans wouldn't purchase tickets until closer to the event, but wanted to support Matilda's promotional efforts after the New Year holiday.
The team agreed on a deposit-based payment structure with milestone payments throughout development (22:50). James committed to adding specific pricing breakdowns by phase to the proposal document. Mariko confirmed she would notify Emanuel and Laura about the Phase One investment decision, emphasizing the heavier front-loading of this phase given the compressed timeline and scope of deliverables (22:18).
The meeting concluded with holiday wishes as Mariko prepared to handle emergency storm preparations, including last-minute grocery shopping and Christmas shopping that would likely arrive late due to delivery delays (35:05).
Mariko Pitts
James Redenbaugh
Hera Barrameda
Forward invoice to Emanuel for payment processing
December 27, 2025
Process invoice covering June through December for ongoing work and new development activities. No invoices have been processed since May.
Send comprehensive update to Emanuel and Laura regarding Phase One investment
December 27, 2025
Include details on invoice approval, Phase One investment commitment at higher budget range ($16K-$29K), deposit payment structure, and milestone schedule. Communicate decision to front-load investment for LMS/membership development.
Coordinate European Wave landing page mockup with Hera and prepare for Matilda meeting
January 6, 2026
Review mockup based on Portugal sales page structure with screenshots and finalized copy. Meeting with Matilda scheduled for January 6th to get feedback before implementation handoff to Ivan.
Forward invoice directly to Emanuel
December 27, 2025
Send invoice covering June-December work directly to Emanuel for processing. Coordinate with Mariko's communication about Phase One investment.
Finalize Phase One pricing details with deposit and milestone schedule
December 27, 2025
Add specific pricing breakdowns by phase to proposal document. Include deposit amount and milestone payment schedule throughout development. Budget range $16K-$29K with commitment to higher end.
Continue LMS and membership system prototyping per six-week timeline
January 25, 2026
Execute development timeline: Supabase foundation-building, user dashboard connected to Webflow CMS, Stripe integration for membership, n8n communication automations. Weeks four and five focus on testing and email integrations. Polish and testing complete by January 25th for February 10th launch.
Hire Supabase specialist and design support for project execution
January 3, 2026
Bring in Supabase specialist for authentication and data management architecture. Hire additional design support (designer who worked on most of Hollow Movement site) to ensure strong brand design across platform. Budget approved at higher range to support team expansion.
Review project management system and provide feedback on features
December 28, 2025
Review AI-powered project management system features including meeting summary generation, action item assignment, live task editing, and conversational agent plans. Provide input on Kanban board views and simplified overview options. Share experience from previous tech company product and customer work.
Complete European landing page mockup with screenshots and finalized copy
January 5, 2026
Create mockup based on Portugal sales page structure. Include screenshots and finalize copy already drafted. Prepare for review with Matilda on January 6th before handoff to Ivan for implementation.
European localized landing page for Wave event targeting European ticket buyers. Based on Portugal sales page structure with customized copy for European audience. Europeans typically purchase tickets closer to event dates requiring different marketing approach. Mockup being developed with screenshots and finalized copy for January 6th team review with Matilda before implementation handoff to Ivan. Not urgent priority given European purchase behavior patterns.
Custom learning management system built on Webflow for Holomovement courses. Features include modules, lessons, progress tracking, user login, and integration with broader community ecosystem. Phase One development budget approved at $16,000-$29,000 range with commitment to higher end for team expansion and specialist support. Six-week development timeline starting mid-December through January 25th with February 10th launch date. Timeline includes Supabase foundation-building, user dashboard connected to Webflow CMS, Stripe integration for membership, and n8n communication automations. Buffer time built in for testing and polish. Requires hiring Supabase specialist and additional design support.
Custom membership system architecture for user authentication, progress tracking, and database management using Supabase for backend. Requirements include real database for user progress (not cookies), journal entry capture, API triggers for membership status and course purchases, and progress tracking across sessions. Decision made to build custom solution on Supabase rather than Member Stack. Includes Stripe integration for subscription management. Part of Phase One development with $16K-$29K budget. Requires hiring Supabase specialist for implementation. Timeline aligned with LMS development for February 10th launch.
AI-powered project management system that automatically generates meeting summaries, assigns action items, and allows team members to update tasks without logging in. System analyzes meetings to create and manage initiatives automatically with live task editing functionality. Future development includes conversational agent for team members to interact with for questions like 'what should I be working on this week?'. Includes both advanced features (Kanban boards) for power users and simplified overview views for quick status checks. Hera collaborating on project management features bringing experience from previous tech company product work.
00:00:00
Mariko Pitts: On there, I'm muted. Hey, happy holidays, everybody. How's it going?
00:00:03
James Redenbaugh: Hey.
00:00:05
Mariko Pitts: Hey, James.
00:00:06
James Redenbaugh: How you guys doing?
00:00:08
Mariko Pitts: Oh, good. I am, I am. I probably can't stay too long. Unfortunately, this, this call because everything that I was, I was. Had planned to do yesterday. I mean, tomorrow I can't do now because we have this bomb cyclone that's coming into California and it's like up everything.
00:00:27
James Redenbaugh: Oh, no.
00:00:28
Mariko Pitts: Like, yeah, I don't even know if the. I mean, it's like it. The thick of it. The worst is like during Christmas Eve and 3rd and Christmas Day. Yeah, it's coming this like afternoon. It's already bad. It's like 8ft of snow in the mountains, the all evacuation areas in certain parts of like all the fire areas or anywhere that has burn scars. It's like California can't handle regular rain, but this is like back to back atmospheric rivers that are coming and it's like, oh, so we're just basically hunkered down. You can't do anything. Like, we have to. I'm like, oh, I got to go to every grocery store, do everything now. So it's kind of.
00:01:10
Hera Barrameda: And I was about to say, hey, guys, it's already Christmas Eve here. It's like 2:32am on December 24th. And like, you're dealing with that again.
00:01:22
Mariko Pitts: It's like, oh, God, I know everything. We have tornado warnings in California now. We're getting about. We're getting tornado warnings here this week, tomorrow. You know, like, this is. Wow. This is where. This is one of those where it leaves a big lasting mark. And. And we're like, oh, at first, you know, most Californians are like, we don't want to hear that. A little rain, we can handle that. And then we're like, wait a minute, what? How much rain? And then you're like, wait, wait, what? They're like, they're like evacuation orders already, you know. Oh, yeah. Trying to get people out just to know already. It's like, you guys are gonna be. Be able to get out for days if you don't get out now. Yeah, but how much snow or, you know, water, you know, and of course the mudslides are going to come because all the major fires that happen, you know, so it's going to be pretty awful for anybody trying to travel. We get like, I get some family flying in that I don't even know if they'll be able to get a flight in because they're coming in tomorrow. I'm like, I don't know. Y' all like.
00:02:25
Hera Barrameda: Oh, my God.
00:02:26
Mariko Pitts: That sounds. This sounds like the worst place to come if you're trying to fly into California right now. It says, literally from a few days ago. It was. It. There's a. I'll send you this picture. And it says, California over the next 10 days is slated to be the wettest place in the world. The wettest place in the world. The world. I was like, come on now. Come on. We barely even get rain, right? We're the wettest place in the world over the next 10 days. I was like, okay, I'll take it serious now. Let me go get my shopping done.
00:03:04
Hera Barrameda: Oh, my goodness.
00:03:07
Mariko Pitts: Let me. Let me go do this stuff. Yeah. Let me prepare.
00:03:11
James Redenbaugh: I think if I didn't know anybody, I think the climate might be too.
00:03:17
Mariko Pitts: Yeah, right. It's something like that. Something. Something's happening. Anyway, hope you guys are having a good Christmas. No, you had all the craziness for a while, though, Hera. Yeah, yeah. Everything's calmed down on your islands, right? Like, Jesus.
00:03:34
Hera Barrameda: That's why I'm like, I'm giving you this space right now. Because, like, we literally just got out of that.
00:03:40
Mariko Pitts: I know. I was like, oh, I know you just went through it now. I'm like, oh, God. So we'll see. If I send you guys, I might be kayaking down the street, you know, just some photos, some floaties. Get some floaties, hang out with it. I like. I like rain. This is a little crazy, but it's just. It just sucks because it's right when everybody's traveling, you know? I mean, if it's too bad, then everybody can't come, you know, you can't come to dinners. You can't do all that stuff.
00:04:14
Hera Barrameda: Like, when we started this call, I was like, oh, Marigold has different lighting. I thought it was like, oh, maybe.
00:04:21
Mariko Pitts: Yeah. No, it's just dark as.
00:04:24
Hera Barrameda: What the hell?
00:04:26
Mariko Pitts: Yeah, I've got my. I've got my light on, though, because I need it. It's just so dark.
00:04:30
Hera Barrameda: Yeah, but it's not like that usually, right?
00:04:33
Mariko Pitts: No, no, no, no. It's very dark out right now. The wind is picking up all that. It's blowing it. It's like. It's the telltale of something very thick coming.
00:04:42
Hera Barrameda: Yeah, your background is slightly blurred, but, like, I could see that nothing is clear in that window right now.
00:04:50
Mariko Pitts: No, it's looking around.
00:04:53
Hera Barrameda: Like, zero visibility right there.
00:04:55
Mariko Pitts: Yeah, I'm fighting. I'm fighting time for how much I have before the water comes down. Yeah. No, stop. It's true. It's Just true. So I'm thinking we can start. Give me the high level, what we're doing, what we need to do so we can get going, and then maybe on Friday, like after, we can do a quick touch base or another. Just right after the holiday or something. Yeah, that's what I'm thinking because I. I have to cancel. I had to cancel my next meeting so I can get outside and do my errands and things like that.
00:05:30
James Redenbaugh: But. Yeah, yeah, yeah, sounds good. So first of all, did you get the past month's invoice and overview that I emailed?
00:05:43
Mariko Pitts: I did not see it. Yeah. Did you email. You emailed it to me? Yeah.
00:05:47
James Redenbaugh: Yeah.
00:05:48
Mariko Pitts: Okay. I'll. Let me take a look while I'm pulling it up. Anything you want to share? What?
00:05:57
James Redenbaugh: Basically I just look back since we haven't done any invoices since the way.
00:06:05
Mariko Pitts: Oh, my God. Damn. What happened? Damn.
00:06:09
Hera Barrameda: James.
00:06:09
Mariko Pitts: Oh, my God. James.
00:06:11
Hera Barrameda: And I've been like, pestering Ivan here.
00:06:14
James Redenbaugh: And there, and after the wave.
00:06:19
Mariko Pitts: Hilarious.
00:06:19
James Redenbaugh: Well, there was kind of like a lull after the wave. There wasn't much to do, and then it, like, has slowly picked up and increased instead. And I got distracted with my wedding and everything.
00:06:31
Mariko Pitts: Oh. Oh, that's right. Okay. Because I was like, what happened? What do we do?
00:06:36
James Redenbaugh: Yeah, the wedding was a big. A biggie. And it wasn't, you know, the first couple months, it wasn't that much, but then we started doing the new Lisbon page and new pages and then. And then you guys have been my biggest. Most of my. My time has been for you guys in the last. In the last little bit. But I'm thinking like, December. I did all the months up until December, and then. Okay, I think we should kind of take the. The new model that I sent you or the. The app plan and look at a fixed cost plan. That makes sense based on.
00:07:27
Mariko Pitts: Yeah, that's something. And this is fine. This is all good. Okay, so we'll. This looks good to me. Let's just get that over the manual. He'll handle that asap. And then. Yeah, that's. That's the thing. So let's figure out what we want to do, because I know December is kind of a very different month, but it. Most of it, outside of just a general ongoing support stuff is for the new project stuff. Right. More project development stuff for December then? Yeah, I think so. Right. Okay. This month flew by, so I'm kind of like, what did we do this month? I'm still in denial. Like, it's like seven days before the 2020. I don't even understand.
00:08:13
Hera Barrameda: It really feels like we just launched a Lisbon at the Wave website. And we launched that when? November 12th. And now it's like, what, December 24th?
00:08:22
James Redenbaugh: Yeah.
00:08:23
Mariko Pitts: I mean, the fact that we've been talking about this invoice, that last time was like, September. We're all like, or July, June, May. Last invoice was May. I'm looking at it, and it's like, did we just finish shift a parallel reality? And just like, we have. Remember, we have some memories of what happened from after the wave. And then it was like, oh, it's 2026 all of a sudden. Yeah, I forgot to. I forgot to get paid for half the whole year, girl.
00:08:51
Hera Barrameda: I'm like. And then I'm gonna.
00:08:55
James Redenbaugh: Do you.
00:08:55
Hera Barrameda: Do you realize that in seven days, we'll start. Be counting down, too? I'm like, it's literally like.
00:09:01
Mariko Pitts: That's crazy.
00:09:03
Hera Barrameda: Till the Wave. What?
00:09:06
Mariko Pitts: That's crazy. I know. Oh, my God. Okay.
00:09:11
Hera Barrameda: I think, like, I said this to Mario before. I feel like our life will literally be like. It was like a series of waves. Like, literally, like Wave. And then the moment in between the.
00:09:21
Mariko Pitts: Wave and then the next, and then.
00:09:23
Hera Barrameda: The Wave after that. Literally the Wave conference.
00:09:30
Mariko Pitts: Oh, my God. Okay. All right, let's send that over to Emanuel. Thumbs up for me. Let's talk about the project stuff, then. Let me.
00:09:43
James Redenbaugh: Cool.
00:09:45
Mariko Pitts: You have the link for the. The app development proposal again that you could share in the chat.
00:09:54
Hera Barrameda: Okay, let me see.
00:09:54
Mariko Pitts: Is it already in here? No, no, that's our nose. That way we can kind of get an idea of how we want to handle.
00:10:03
James Redenbaugh: And then I've been noodling on a more precise plan for just the LMS and the membership.
00:10:16
Mariko Pitts: Yeah, yeah, but that's all included, right? In Phase one. Right. So do we want to just kind of just basically chunk out Phase one and build for Phase one or each faces.
00:10:29
James Redenbaugh: Well, would that be better? Yeah, yeah.
00:10:39
Mariko Pitts: I don't have to, but, I mean, it's up to you.
00:10:45
Hera Barrameda: I think the other one is just meant to give more details about the LMS as a project.
00:10:52
Mariko Pitts: Right? Yeah. Just LMS as a part, which is good for us because that's more for us to understand what we're really building. But I think for the overall proposal, that's included in Phase one, Right?
00:11:04
James Redenbaugh: Yeah. And. And we've already made a ton of progress into Phase one. We already have.
00:11:11
Mariko Pitts: Yeah.
00:11:12
James Redenbaugh: An assessment system prototype and. Do you guys still hear me?
00:11:21
Mariko Pitts: Yeah, I can hear you. Wait, did you send the file for the proposal. You might have sent it to my fathom by some. Some damn reason that people always send it to the fathom.
00:11:35
James Redenbaugh: That's weird.
00:11:36
Mariko Pitts: All right, I got it now. I got it. Yeah, there we go. It's like sneaky when things get lost. Okay.
00:11:44
James Redenbaugh: Yeah. So, you know, we're already well underway on both of these. I've been this month, you know, diving into figuring out how the actual elements can come together. And I built that whole prototype of the prototype.
00:11:59
Mariko Pitts: And I know that's great.
00:12:01
James Redenbaugh: Yeah. And we, as we all saw, we have the prototype for the assessment and the matching and the communication automations. And so phase one, most of the work.
00:12:17
Hera Barrameda: James, could you just share your screen so we could look at it together?
00:12:21
Mariko Pitts: Yeah, yeah.
00:12:28
James Redenbaugh: So most of the work that's left to do for phase one is really flushing out the LMS interface, bringing in the lesson content into that and designing that all out and building it and then also building the system for the, you know, that actually grants the access.
00:12:55
Mariko Pitts: The membership system.
00:12:56
James Redenbaugh: Yeah. And gates different things in different ways. And the cost estimates that I came up with here, I, I still think are actually pretty good.
00:13:08
Mariko Pitts: Okay.
00:13:09
James Redenbaugh: It's a, it's a wide range though, you know, like the membership system is 5 to 5 to 10k because there's some unknowns. But we can also get clear on the, on the scope to see, you know, exactly what are we going to try to get done in a version one of this.
00:13:30
Mariko Pitts: Okay.
00:13:35
James Redenbaugh: And then. In lms prototype, I'm trying to add a new page here on pricing, but it's not, it's not loading for some reason. But I can send a markdown file on that. But have you had a chance to go through the timeline here?
00:14:16
Mariko Pitts: I haven't gone through the timeline, so maybe let's just quickly look at that. Yeah, I got.
00:14:22
Hera Barrameda: Yeah, me too.
00:14:24
James Redenbaugh: Basically high level week one. This was last week. I already did all the things I wanted to do for that. You know, basically build this prototype, research these different technologies, look into stuff was going back and forth with, with Michael on what to. What to include and what's important. And we need to hone in on the plan and commit to it. I'm going to need to hire some more support. A thon's great, but we need to. I want to hire somebody I know who has more specialty in Supabase.
00:15:14
Mariko Pitts: Okay. You have someone that you know already or.
00:15:20
James Redenbaugh: Yeah, I do and I'm talking to him. And so this week I'm starting to get more into Supabase and beginning to prototype things in there to make the, get the foundation for the membership thing working. And so this is mostly about, you know, my tasks on the technical side. Week three, going into the new year, building user dashboard connected with the webflow CMS content, begin basic progress tracking. So this we're going to build on the, on a fresh install of webflow before we bring it over into, into the Hollow Movement site.
00:16:21
Mariko Pitts: Okay.
00:16:21
James Redenbaugh: Still kind of foundation for the technology. Meanwhile, you guys are working on content for the lms. Of course, I'm happy to assist with that as well and in whatever way makes sense. And then I have things actually start to work already in the second week of January, 5 to 11, we'll start to see the membership functionality working and start to play with plugging in Stripe and building in the, the core automations that we need. With N8N continuing to test that in week five, June 12th and then also playing the email integrations, what emails need to get sent when. We're going to need a lot of syncing with the team on that as well because how we want to communicate to the people and what kind of automations do we want to build is going to be really important, of course. And then 18 to 25, we're polishing and testing the whole system, putting finishing touches on it. So the course is going to roll out over the coming months. So we want to have the first content in there for the first lesson and that should set us up to launch the last week of January.
00:18:01
Mariko Pitts: This is, this is great. Okay, how do you feel about the timeline? Personally.
00:18:10
James Redenbaugh: I feel good about it. If I can dedicate, you know, most of my time to this, say no or say wait to other client projects. If I'm like, you know, having to squeeze it in amongst, amongst other things, it's going to be, it's going to be tricky. But I really love to dedicate a majority of my time to this.
00:18:37
Mariko Pitts: And, and what would be the deciding factor for that?
00:18:44
James Redenbaugh: I think just budget. You know, I need to, I need to make. My wife is telling me I need to make a lot more money next year. Our cats are expensive. We're gonna start having kids and it's like, oh, I can't. I can't be poor anymore.
00:19:02
Mariko Pitts: Hilarious. Okay, all right, so what is the budget for the LMS then? What are we thinking then? See if we can get you going here. Also, we actually did get a little bit extra time. The course was shifted to, what was it? The February 10 launch. Now wait, Harry, you're muted. I have to look at those documents again. What.
00:19:36
Hera Barrameda: We moved into two weeks. We moved it to two weeks later. It's around seven.
00:19:41
Mariko Pitts: Yeah. Okay. I think it. Yep. I think it would launch on the 10th now. So we have a little wiggle room. We should probably stick with our timeline. But, you know, for. But just. Just in case. But. But there is more wiggle room.
00:20:00
James Redenbaugh: Yeah. Yeah. I would stick with the timeline, you know, and then have like a. A bonus week. If something is going to take an extra week, then we're not.
00:20:11
Mariko Pitts: Right. Right. Okay. All right. Okay. What's our budget for the lms? So we can get. You feel free that you can get going.
00:20:26
James Redenbaugh: Yeah. So the phase one range that I have here is between 16 and 29K.
00:20:40
Hera Barrameda: And.
00:20:44
James Redenbaugh: You know, the. The. I think it doesn't. It doesn't need to be more than 29k for this MVP. But the, you know, the more, the merrier. The more we can dedicate to this, the more support I can hire from for additional help and the more of my own time I can. I can dedicate into this. Okay. I also want to bring. For the design. She's done most of the design on the Hollow Movement site and she's awesome.
00:21:17
Mariko Pitts: Oh, yeah.
00:21:18
James Redenbaugh: Yeah. Okay.
00:21:19
Mariko Pitts: All right.
00:21:22
James Redenbaugh: So she's got.
00:21:23
Mariko Pitts: Yeah, we definitely need the brand design. We need some really good design on it too, obviously. I mean, for the whole back. I mean, for the whole platform, don't we? Yeah. Okay. Okay.
00:21:34
James Redenbaugh: Yeah. So, yeah, I think you want to.
00:21:41
Mariko Pitts: Say more around the 20, 25, 29 range. Someone to lock that in. Yeah, the first phase. Okay. I don't think that's going to be a problem. That's fine. Because then phase two might be middle range. You know, it just. It's just fluctuating depending on how we're doing it. So.
00:21:57
Hera Barrameda: Okay.
00:21:58
Mariko Pitts: I'll let Emanuel and them know that we're going to push towards the high end of phase one for the investment for that so we can get moving on that and then get you going. Just because, I mean, I've already let them know we've got. We're pushing a ton given courses and everything else that has to push it. So phase one is going to be heavier.
00:22:17
Hera Barrameda: Yeah.
00:22:18
Mariko Pitts: Okay. How do you. Do you want to do something up front or do you want to build later or how does that. How would you like to do this for some of these. For these project ones.
00:22:32
James Redenbaugh: Like a deposit up front and then milestone payments? I can work out the details for you here and I can add our specifics on pricing broken down by phase.
00:22:49
Mariko Pitts: Okay.
00:22:50
James Redenbaugh: To this and. Yeah, so deposit up front will let me get my. My team paid and get them jumping into action, and then we can pick a milestone and then launch date for a final payment.
00:23:13
Mariko Pitts: Okay, sounds good.
00:23:15
James Redenbaugh: Yeah. But then we can also see a range for the other phases so we can get more specifics on what that could.
00:23:24
Mariko Pitts: Okay. Yeah, I like that. That sounds good. All right. So, yeah, you just figure out your deposit. I'm going to let. At that point, it doesn't really matter to us. I'm just going to let Emanuel know what we. For phase one, how we're chunking it up. You can go ahead and send that invoice over from July onward, I think, or June or July onward, and we'll get that handled.
00:23:48
James Redenbaugh: Yeah, I already did. That's in the mail.
00:23:51
Mariko Pitts: You did? Okay. You send it to him, too?
00:23:53
James Redenbaugh: No, I just sent it to you.
00:23:55
Mariko Pitts: Okay. You should pro. Just go ahead and forward it over to him. Okay, that'd be great. Let him know. And I'm gonna. Because I'm gonna send them a message. I got some other stuff that I gotta update them on anyway, so I'll send them a big message, let them know we got that. The inbox. And I've already approved that invoice for all the ongoing work. And then that we will work out a deposit for phase one, and that will lean heavier on the upper end of the investment for phase one, just so that we can get as much done ahead of time and with additional help to get everything handled within our timeline.
00:24:35
James Redenbaugh: Okay. Okay, great.
00:24:41
Mariko Pitts: Okay, I think that's first. Sorry. Go ahead.
00:24:46
Hera Barrameda: And also for project managing, this. What do you need from us?
00:24:50
Mariko Pitts: What.
00:24:50
Hera Barrameda: As far as project managing is concerned, what help do you need from us?
00:24:54
Mariko Pitts: Like.
00:24:57
Hera Barrameda: Yeah, do you. Do you need us to help with pro? Do you need us to be an extra layer of support for project managing this? Or mean, do. Do you want me to set up a board or do you have that? I mean, I don't want to set up a board if you're. Because your boards are prettier than mine, so.
00:25:13
Mariko Pitts: And his are integrated with his own work.
00:25:17
James Redenbaugh: Yeah.
00:25:18
Mariko Pitts: Yeah.
00:25:19
Hera Barrameda: Because we have a tight time gna work with you and your team for that.
00:25:27
James Redenbaugh: Yeah, great question. I don't.
00:25:29
Hera Barrameda: Oh, my God, I'm so excited, guys.
00:25:32
James Redenbaugh: I also love your. Your help. Especially you, Hera like, feedback. I've been doing a ton of work on our project management System and building AIs to help us manage everything. So now after every meeting, these are automatically created and it's automatically assigning Action items and you can actually update things right in here and. And new tasks and things like that. And I love it. And I'd love.
00:26:06
Hera Barrameda: Oh, I can update things there.
00:26:08
James Redenbaugh: Yeah, you don't even need to log in. Oh, yeah, you can.
00:26:14
Mariko Pitts: Oh, okay.
00:26:16
James Redenbaugh: Click in and edit.
00:26:17
Mariko Pitts: That's so cool.
00:26:17
Hera Barrameda: I didn't know that.
00:26:19
James Redenbaugh: Change status is pretty crazy, but this is just one meeting. View. Next, I'm going to update our. Our engagement page. And so here we'll see like all the tasks and more detailed details on what initiatives there are. So I have a new AI that's helping me manage initiatives based on meetings and analyzing them. Updating. Anyway, so I'd love to team up with you on project management to make sure that this tool is working well for. For you guys and.
00:26:56
Hera Barrameda: Oh my God.
00:26:58
James Redenbaugh: So yeah, I think you'd.
00:26:59
Hera Barrameda: Let's do it.
00:27:00
James Redenbaugh: You're. You'd be excited. That's what I'm happy to show you. What I'm.
00:27:04
Mariko Pitts: What I'm building, I'm sure.
00:27:08
Hera Barrameda: Because I'm like, I've done some project management here and there. I've done product work as well. I've done customer.
00:27:15
Mariko Pitts: Yeah.
00:27:16
Hera Barrameda: Oh my God. So, yeah, with. With other tech companies. So what I looked at is like, I don't think I need to do some heavy lifting on setting up the scaffolding for this because you literally have done all the things. But yeah, it's. It's really about just tracking and figuring out what you guys need so that we could make sure we could support where needed.
00:27:35
James Redenbaugh: Yeah. But if you're like, I think we need the Kanban board or. Or this timeline doesn't make sense or, you know, this thing isn't working, let me know. And all above the system to do that.
00:27:50
Hera Barrameda: Yeah, yeah.
00:27:51
James Redenbaugh: I build another bot so I can talk to my whole.
00:27:54
Hera Barrameda: Yeah, actually, because we're taking it kind of like slower than.
00:28:00
James Redenbaugh: Sorry. I'm cutting in and out a little bit.
00:28:03
Hera Barrameda: I'm going to turn off my camera, guys, because I think I'm experiencing a lag. But.
00:28:10
James Redenbaugh: What were you going to say?
00:28:11
Hera Barrameda: What is happening? I think. Yeah, it's crazy.
00:28:20
Mariko Pitts: Go ahead. Here. I can hear you, but.
00:28:22
Hera Barrameda: Okay. Can you hear me?
00:28:23
James Redenbaugh: Yeah.
00:28:24
Hera Barrameda: Okay.
00:28:28
James Redenbaugh: What were you gonna say?
00:28:29
Hera Barrameda: Okay, where did we last left off? I forgot. I lost my train of thought.
00:28:35
James Redenbaugh: We were talking about PM systems.
00:28:42
Hera Barrameda: Yeah, I think we were talking about.
00:28:44
Mariko Pitts: Oh, hold on.
00:28:45
Hera Barrameda: Oh, I think what I was saying was. But I'm not sure if you were talking while I was sharing this because at one point everything just went silent. But I, I said like, be. Because like at least the next three days will a bit slow. Will be a bit slower. I'm gonna take time to review this, to review all the features so that, and then I'll ask. I'll let you know if I have any questions on this. So we could make. Make the best use of this.
00:29:09
James Redenbaugh: Great.
00:29:10
Hera Barrameda: And also views like you said, views that we need. Did you? I, I heard you mention Kanban board, but I'm not sure what you meant by that. Is it the feature that you're thinking of adding or is it already here?
00:29:21
James Redenbaugh: It's something I'm thinking of adding.
00:29:24
Mariko Pitts: Oh, okay.
00:29:25
Hera Barrameda: Okay.
00:29:25
Mariko Pitts: Yeah, yeah.
00:29:26
Hera Barrameda: I think that's important.
00:29:28
James Redenbaugh: Cool.
00:29:28
Hera Barrameda: Do you want to do like a full blown scrum sheet like, like in tech, or do we keep it simple so that Mar and like the rest could also just follow?
00:29:39
James Redenbaugh: I wanted to essentially both. I wanted to have the advanced features that are there.
00:29:46
Mariko Pitts: Okay.
00:29:47
James Redenbaugh: But I want most people to just have a quick view and see. Okay. Where are we in the process? What do I need to do?
00:29:54
Mariko Pitts: Okay. Oh my God.
00:29:55
Hera Barrameda: Yes. Let's do it.
00:29:57
James Redenbaugh: And then I'm also building an agent so we can literally chat with the whole thing. We can chat with the project and say, you know, what should I be working on this week or what's outstanding.
00:30:07
Hera Barrameda: Or like everyone to be on track.
00:30:11
James Redenbaugh: Yeah. Yeah, exactly.
00:30:13
Mariko Pitts: I love that.
00:30:15
James Redenbaugh: Cool.
00:30:17
Mariko Pitts: Yay.
00:30:22
James Redenbaugh: Yay.
00:30:23
Hera Barrameda: You know, I'm liking.
00:30:24
Mariko Pitts: Yeah. This is exciting.
00:30:26
Hera Barrameda: Maybe it's the note takers that's crashing zoom because I think like it's. It's only like it's not until recently that note take, when note takers have been widely used that zoom has been really acting crazy. It's like usually very impossible for me to do anything in my browser when I'm on Zoom. And it's even way crazier to share my screen. I mean, maybe like your Internet is faster over there. Over there, James.
00:30:52
Mariko Pitts: But it's bad.
00:30:54
Hera Barrameda: It's really bad.
00:30:56
James Redenbaugh: Yeah, they're. They're taking over. I don't know what it is. We could probably just have one, but we need three. But it's nice to each have our own.
00:31:10
Mariko Pitts: I'm so happy.
00:31:12
James Redenbaugh: Yeah. I might actually stop using Fireflies now because it's not really doing much. I just take the transcript and plug it into my own system and Zoom could give me a transcript. So anyway, sounds great. We should let Maro go prepare for.
00:31:35
Hera Barrameda: The, for the storm.
00:31:38
Mariko Pitts: Yeah, no, it's all good inflated and over here I'm just like handling a bunch of things at once. So letting Emmanuel Laura know right now about what we're just discussing another thing that we're probably gonna have to put on our list right after the holiday. Is this possibly a locals link for the Wave page. We might have to create another landing page. I think for Europeans, they just. It needs to be just different. Like the way they look at things, the way they click and it's like. Okay, so I think we're gonna need to just. I, Hera and I will probably give us a mock up of this, but we're gonna have a meeting with Matilda, I think, on the 6th.
00:32:23
Hera Barrameda: January, by the way.
00:32:26
Mariko Pitts: You what?
00:32:28
Hera Barrameda: I resend the copy because I copy for that.
00:32:31
Mariko Pitts: You did. Okay, let's. Yeah, let's just do mock up. Let's do a mock up of it if we can. Let's just do a mock up of it and then I'll send it to Matilda to get her feedback before the sixth that have a meeting with her and then we can get that to Ivan to basically recreate, just duplicate. I think the Portugal sales page is what I'm saying. Just that page we need to just redo for the locals there, you know. Yeah, they. They do it. Yeah, whatever makes it easier for them to buy a ticket. It's fine, you know, so. But we need to do. So just FYI, I think that'll be more of an Ivan thing. But we should do most of the bulk of the mockup. So here, if you already have language for that, you already have text, just kind of mock it up based off of what you. The feedback that Matilda. Okay. All righty. And then we can just send it to her and get her working on it, you know, on what she thinks the layout would be.
00:33:21
Hera Barrameda: I did copy, but now I've actually started adding screenshots from the page and moving it to those sections. But yeah, just wanted to check if you saw that. Obviously you haven't yet. Yeah, we could. We could go through it. Yeah, I'll send you that when I've added this. New screenshots.
00:33:40
Mariko Pitts: Yeah, it's not, you know, it's not that important to me because, you know, Europeans, especially locals, aren't going to buy their tickets until the last month, two week, two weeks before an event anyway. So it's not that big a deal. But I know that Laura keeps asking me about it because she's actually on a call with Matilda right now and Matilda is like, wants to get to promoting, but she's gonna have to wait until after New Year, just FYI. But well, we can start with the mock up is what I'm just saying, you know, I mean, we'll do a mock up for so she has some input and then we'll get it over to Ivan. But I don't see this as a big problem priority given everything else we got going on and because like I said, Europeans are going to buy their tickets until it's closer to the event. So, yeah, we're okay. It's the US bigger market that has to buy their tickets any more time, you know.
00:34:27
James Redenbaugh: Cool.
00:34:28
Mariko Pitts: All right, you guys, Happy holidays, Merry Christmas and all the whatever that you celebrate. Yeah.
00:34:39
James Redenbaugh: Likewise, likewise.
00:34:41
Mariko Pitts: Yeah. All the greetings. Yeah.
00:34:45
James Redenbaugh: Have an emergency plan ready.
00:34:48
Mariko Pitts: Yeah, no, that's what I'm trying to do now. I'm gonna go get all the grocery shopping done right now. Yes. We've got all this other stuff. Not that we're gonna get. Sun, you have delivery?
00:35:01
Hera Barrameda: Do you have delivery or delivery riders able to. Or like delivery vans? Not.
00:35:05
Mariko Pitts: When the storm hits, everybody's gonna be slammed. That's why I gotta go to this. I gotta go do grocery shopping and st. Yeah, okay. On top of like the last minute Christmas stuff, I think. I don't think some of my presents are going to make it in time. They're going to be delayed. They're already starting to delay, so. Ah, damn. I should have handled that earlier.
00:35:25
James Redenbaugh: Rudolph. Better light the way I'm telling you.
00:35:29
Mariko Pitts: Right.
00:35:30
James Redenbaugh: Okay, guys, good to see you.
00:35:32
Mariko Pitts: Yeah, good to see you. Bye.
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