


Gaia Warriors is a movement platform founded by Tess Athena to empower individuals and groups to recognize themselves as warriors for the planet — not through fighting, but through the indigenous understanding of a warrior as someone who will do what it takes to maintain peace and create a brighter earth. The platform is designed to help people heal from within so they can create change without, building collective coherence that enables real-world transformation. Drawing inspiration from examples like the Mayan elders who reclaimed their sacred sites through unified prayer and ceremony, Gaia Warriors aims to create a "unified field" where personal healing becomes collective action.
Our engagement focuses on designing and building the digital home for this movement in time for a May 2026 launch coinciding with Tess's 40th birthday. The platform will include a searchable member directory to help Gaia Warriors find and connect with each other, membership infrastructure with inclusive sliding-scale access, and the foundation for a future mystery school featuring teachers in somatic healing, indigenous wisdom, and nervous system regulation. Central to the vision is the ambassador model — local catalysts in towns everywhere who can organize "cities of light" gatherings for ceremony, healing, and in-person connection.
The design philosophy emerged through deep vision sessions exploring what it means to create a platform that functions as "a new kind of collective nervous system" — something that speaks directly to the soul rather than just the mind. We're designing for resonance: organic geometry that pushing against the limitations of rectangular screens, real Earth photography rather than AI-generated imagery, and aesthetics informed by natural building methods like adobe, cob, and bamboo. The logo itself embodies the project's core principles — masculine and feminine figures holding hands as torchbearer and nurturer, containing all four elements, with wings that integrate both energies. Function and beauty must evolve together, like nature does.
The technical infrastructure is being built on Webflow and Airtable with an eye toward data sovereignty — designed so that if needed, everything can be migrated to open-source alternatives and distributed across local nodes. This reflects the project's broader intention: to create spaces for gathering and coherence outside "corrupted structures" of mainstream platforms that promote conflict and can disappear years of work overnight. We're hoping for the best while preparing for the worst, building tools that serve the movement now while ensuring they can survive whatever the future brings.
Gaia Warriors is a movement platform founded by Tess Athena to empower individuals and groups to recognize themselves as warriors for the planet — not through fighting, but through the indigenous understanding of a warrior as someone who will do what it takes to maintain peace and create a brighter earth. The platform is designed to help people heal from within so they can create change without, building collective coherence that enables real-world transformation. Drawing inspiration from examples like the Mayan elders who reclaimed their sacred sites through unified prayer and ceremony, Gaia Warriors aims to create a "unified field" where personal healing becomes collective action.
Our engagement focuses on designing and building the digital home for this movement in time for a May 2026 launch coinciding with Tess's 40th birthday. The platform will include a searchable member directory to help Gaia Warriors find and connect with each other, membership infrastructure with inclusive sliding-scale access, and the foundation for a future mystery school featuring teachers in somatic healing, indigenous wisdom, and nervous system regulation. Central to the vision is the ambassador model — local catalysts in towns everywhere who can organize "cities of light" gatherings for ceremony, healing, and in-person connection.
The design philosophy emerged through deep vision sessions exploring what it means to create a platform that functions as "a new kind of collective nervous system" — something that speaks directly to the soul rather than just the mind. We're designing for resonance: organic geometry that pushing against the limitations of rectangular screens, real Earth photography rather than AI-generated imagery, and aesthetics informed by natural building methods like adobe, cob, and bamboo. The logo itself embodies the project's core principles — masculine and feminine figures holding hands as torchbearer and nurturer, containing all four elements, with wings that integrate both energies. Function and beauty must evolve together, like nature does.
The technical infrastructure is being built on Webflow and Airtable with an eye toward data sovereignty — designed so that if needed, everything can be migrated to open-source alternatives and distributed across local nodes. This reflects the project's broader intention: to create spaces for gathering and coherence outside "corrupted structures" of mainstream platforms that promote conflict and can disappear years of work overnight. We're hoping for the best while preparing for the worst, building tools that serve the movement now while ensuring they can survive whatever the future brings.
Build custom membership system with multi-tier access (including sliding scale and 'pay what you want' options), subscription management through Stripe, affiliate tracking with revenue sharing, and secure authentication. System must support flexible pricing models to ensure platform remains inclusive while sustaining teachers and operations.
Initial vision work, questionnaire, and strategic planning for Gaia Warriors platform launch. Comprehensive exploration completed covering core philosophy (resonance as primary design principle), warrior archetype reclaiming, masculine-feminine balance, platform as 'new medium' rather than iteration of existing platforms. Vision includes terrain theory/quantum healing foundations, radical self-responsibility, collective co-creation, and the metaphor of creating 'the collective song we've forgotten' to call people home. Design philosophy established: function and beauty must evolve together like nature, not in stages. Platform should work as attractor lighting 'a big fire on a big mountain' for intended networks.
Document Gem Jam Festival experience in Tucson as first real-world embodiment of Gaia Warriors platform. Film indigenous elder who creates drum circles and sound healings in prisons and psychiatric wards. Act as if platform already exists - be emissary, enroll others, transmit message, observe user experience as first beta tester. Use Osho Pocket camera to create content showing 'Gaia Warriors going into the world.' This embodies manifestation principle of living vision before digital home exists, creating authentic content for launch campaign while testing core concepts in real community context.
Secure formal permission and establish collaboration with original logo artist 'Troll Girl' on DeviantArt. Original artwork titled 'As Above, So Below' (2010) was modified to create masculine-feminine balance and elemental symbolism. Artist spiritually gave permission during ayahuasca ceremony but formal licensing needed. Artist's other work aligns beautifully with Gaia Warriors ethos, opening potential for deeper collaboration. Includes compensation discussion and exploring additional artwork integration.
Research and plan for data sovereignty, backup systems, and migration capabilities to ensure Gaia Warriors can survive potential Internet disruptions or platform shutdowns. Explore open source alternatives to current cloud stack (Airtable, Webflow) that can run on local servers or private infrastructure. Design distributed backup strategy with data stored on hard drives at multiple geographic nodes. Ensure platform can participate in meshwork systems if global networks fail. Philosophy: 'hope for the best, prepare for the worst' - leverage cloud tools now while maintaining migration capability. Preliminary research into local hosting, self-hosted AI, and CSV export/import workflows.
Complete brand identity and website design for Gaia Warriors platform. Design will embody coherence principles through proportions, colors, and interface choices that create 'a new kind of collective nervous system.' Core design principles established: resonance as primary quality, organic/non-rectangular geometry pushing against screen limitations, nature-inspired architecture (adobe, cob, bamboo, hemp) informing digital aesthetics, real Earth photography rather than AI-generated imagery. Logo symbolism deeply explored: masculine-feminine balance, four elements integration, torchbearer and nurturer archetypes, wings representing integration of both energies. Mood boarding process to collect visual inspiration through Pinterest → Google folder → Figma collaborative workspace.
Build searchable member directory to help Gaia Warriors members find and connect with each other. Directory is central to May launch vision. System should support ambassador identification, location-based connections, and facilitate both online and in-person community building. Will need to integrate with member profiles and support travel notifications for ambassadors. Built on Airtable relational database with Webflow front-end, designed with migration capability to open source alternatives if needed for data sovereignty. Infrastructure must support potential backup to distributed nodes and local meshwork systems if global networks fail.
(Future Ideas)
Coordinate May launch campaign including finalization of launch video (90-120 min featuring teachers), personal outreach strategy across three continents, ambassador recruitment, and activation messaging. Campaign centers on Tess's 40th birthday as launch hook, with heartfelt personal outreach to inspire network participation and project activation.
Design system for collecting feedback / input (AirTable form)
(Future Ideas) - Develop mystery school component featuring courses from Tess and guest teachers on somatic healing, indigenous wisdom, nervous system regulation, and embodiment practices. Platform needs to support flexible business models including membership access, affiliate tracking, and revenue sharing. Initial launch will feature Tess's course with different guest teachers in modules.
(Future Ideas) - Build community facilitation features including experience sharing spaces, ambassador system with local event coordination, and tools for organizing 'cities of light' gatherings. Features should support both online interaction and in-person community building, with ambassador alerts for traveling members and local events.
(Future Ideas) - Build unique transparent fundraising system where community votes on fund allocation, corporations receive tax benefits, and progress is documented through video updates showing real impact. System addresses nonprofit corruption concerns by creating radical transparency and community direction of resources.

Design and schedule longer vision session
January 22, 2026
Create comprehensive vision session for next week to explore coherence, visual identity, narrative, storytelling, and overall creative direction. This will be a deeper dive than the initial meeting.

Send Tess questionnaire and inspiration-gathering prompts
January 20, 2026
Prepare and send questionnaire for Tess to contemplate before vision session. Include prompts for collecting inspiration and sources that will inform creative direction.

Set up co-creative workspace for file and resource sharing
January 20, 2026
Create shared digital space where team can collaborate on files, resources, mood boards, and project materials. Should support visual collaboration and file organization.

Develop project timeline for three to four month build period
January 29, 2026
Map out detailed timeline from now through May launch, establishing rhythm of meetings and milestones. Timeline should account for vision work, design phases, development sprints, and launch preparation.

Review and provide feedback on contract
January 22, 2026
Review contract sent by James and raise any questions or concerns. This is prerequisite to formal project kickoff.

Continue editing launch video featuring teachers
April 15, 2026
Finalize editing of 90-120 minute launch video featuring multiple teachers articulating Gaia Warriors vision. This video is centerpiece of May launch campaign and will be used to inspire and activate network.

Develop initial Gaia Warriors course content for launch
April 20, 2026
Create Tess's foundational course that will be featured at launch, with different guest teachers in each module or month. This is the core educational offering for initial membership.

Begin compiling data for directory feature
March 1, 2026
Start gathering and organizing member/contact data that will populate the searchable directory at launch. Directory is central to May launch vision.

Execute personal outreach strategy across network
May 7, 2026
Individually message contacts across three continents with heartfelt invitation to support Gaia Warriors mission. Message should emphasize 'our paths crossed for a reason' and activate people to engage and share. Coordinate timing with May launch and 40th birthday.

Continue refining business model for teacher revenue sharing
February 28, 2026
Develop clear model for how teachers will be compensated within membership structure, including affiliate tracking, revenue sharing percentages, and how existing course pricing translates to membership model. Consider pipeline from platform exposure to teachers' higher-ticket offerings.

Read 'Launch' book to explore additional launch strategies
March 1, 2026
Read book on launch strategies to complement personal outreach approach. Extract relevant tactics that align with Gaia Warriors' heartfelt, activation-focused approach.

Identify and recruit ambassadors for local community organizing
April 15, 2026
Recruit super users to serve as ambassadors in different towns/cities who can organize local gatherings, ceremonies, and 'cities of light' events. Ambassadors should be in place for May launch to support immediate community activation.

Participate in upcoming vision session
January 22, 2026
Attend and contribute to longer vision session next week exploring coherence, visual identity, narrative, and creative direction for Gaia Warriors platform.

Collect visual inspiration and continue mood boarding
February 5, 2026
Browse and collect visual inspirations that align with Gaia Warriors vision - organic forms, nature photography, sacred geometry, natural architecture. Add to shared workspace as it develops. Referenced at 01:08:33.

Document Gem Jam Festival as embodied Gaia Warriors experience
February 5, 2026
Attend Gem Jam Festival in Tucson and act as if Gaia Warriors platform already exists. Be emissary, enroll others, transmit message, create content. Film indigenous elder's drum circle and prison healing work with Osho Pocket camera. Notice user experience and platform needs as first beta tester by living the vision. Create content showing 'Gaia Warriors going into the world.' Referenced at 01:30:50.

Generate and share artifact summary of vision session
January 29, 2026
Create comprehensive artifact summary of this vision meeting covering philosophical foundations, design principles, warrior archetype, logo symbolism, and all action items. Referenced at 01:29:23.

Share engagement home base with recordings and documentation
January 30, 2026
Provide Tess access to engagement home base containing meeting recordings, AI analysis, timeline, and important documents. This space is designed to work with Claude AI for asking questions about meetings or getting help thinking through ideas. Referenced at 01:15:24.

Contact artist Troll Girl on DeviantArt for logo permission
February 7, 2026
Reach out to artist 'Troll Girl' on DeviantArt regarding formal permission to use modified version of 'As Above, So Below' artwork. Discuss compensation and explore potential for additional collaboration given alignment of her other work with Gaia Warriors ethos. James located the original artist and will share link. Referenced at 01:06:54.

Share DeviantArt link to Troll Girl artist profile
January 30, 2026
Send Tess the link to original artist 'Troll Girl' on DeviantArt who created 'As Above, So Below' in 2010. Referenced at 01:06:21.

Collect visual inspiration and continue mood boarding
February 5, 2026
Browse and collect visual inspirations that align with Gaia Warriors vision - organic forms, nature photography, sacred geometry, natural architecture. Add to shared workspace as it develops. Referenced at 01:08:33.

Create shared Google folder and Figma workspace for collaboration
January 31, 2026
Set up Google folder for initial inspiration consolidation and Figma workspace for collaborative mood boarding and design exploration. This becomes the shared creative workspace for visual development. Referenced at 01:09:44.

Collect visual inspiration on Pinterest for mood boarding
February 5, 2026
Browse and collect visual inspirations (nature, art, design, architecture) on Pinterest that resonate with Gaia Warriors aesthetic. Focus on organic forms, natural building methods, sacred geometry, masculine-feminine balance, and imagery that evokes mystical awe. Referenced at 01:13:45.

Complete vision questionnaire focusing on most resonant questions
February 5, 2026
Fill out vision questionnaire, focusing on questions that most resonate rather than answering everything. Expand with new tabs for specific topics (ambassadors, partners) rather than creating scattered documents. Keep everything in one place for easier collaboration. Referenced at 01:13:45.

Update vision questionnaire based on session topics
January 31, 2026
Revise questionnaire to reflect topics already covered in this vision session, removing redundant questions and adding new prompts based on conversation threads. Referenced at 01:14:10.

Send invoice for initial deposit
January 30, 2026
Generate and send invoice to Tess for deposit payment. Referenced at 05:52.

Send deposit payment via Zelle
January 31, 2026
Send initial deposit payment via Zelle by end of January. Amount to be confirmed in invoice from James. Referenced at 06:38.

Sign and return service agreement
February 3, 2026
Sign service agreement via scan or digital signature and return to James. Prerequisites all questions addressed. Referenced at 01:13:12.

Review and send questions on service agreement
January 31, 2026
Review service agreement again after initial read and send any additional questions before signing. Meeting referenced at 04:01.