Vision Session
Artifact info
Title:

Gaia Warriors Vision & Design Session

Engagement:

Gaia Warriors Website

Client:

Gaia Warriors

Meeting Date:
February 26, 2026
Next Meeting Date:
February 10, 2026
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January 29, 2026
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January 14, 2026
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People
James Redenbaugh
Tess Athena
Artifact Image
Meeting Summary

🌍 Project Energy & Context

This session had the feeling of two collaborators picking up a shared thread — less a status meeting and more a creative alignment before the real build begins. Tess (Gaia Warriors) arrived energized from a transformative trip to Tucson, filled with ceremony, personal breakthroughs, and a sharpened sense of mission. James arrived with significant technical momentum, having spent the intervening weeks making breakthroughs on the platform's back-end architecture. The contract has been signed, payment is ready to move, and the timeline — though condensed — feels alive and workable to both.

Tess has begun populating a shared Google folder 📄 with color palettes, logo files, brand references, nature videos sourced from Canva, and gold arabesque frame graphics. The brand questionnaire has been filled out and is ready for James to review. Both came to this call orbiting the same creative frequency, and much of what emerged was less planning than it was mutual recognition.

✨ The Portal Vision — Onboarding & First Impression

The most vivid idea Tess brought from Tucson was a vision of the website as a threshold — a moment of activation before the user even begins exploring. She envisions an opening prompt, something like "Do you accept to be part of a mission to change the world?" — where clicking yes functions as an initiatory act (21:30). The site doesn't just load; the user steps through a portal. They've already made a choice. They already belong.

James extended this into a visual metaphor that resonated deeply: imagine a composition of puzzle pieces — each one representing a person or project already in the network — but with one conspicuous empty space (57:19). That empty space is the call to action. Create your profile. Step in. As the user clicks through, the existing pieces expand beyond the frame as if the user is now on the inside of the composition, with the whole movement standing behind them as they begin their journey. The onboarding flow is the ritual.

The feeling they kept returning to was Angkor Wat — a temple complex so vast and intricately carved it seems built by a civilization in deep communion with something beyond ordinary human ambition (23:29). Every surface decorated, every detail meaningful, and yet it moves you through space with intention. That's the emotional register the site is reaching for: ancient, purposeful, belonging to something larger than any one person.

🎨 Visual Language & Aesthetic Direction

Tess's current palette centers on deep teal backgrounds with gold typography, ornate decorative frames around images and quotes, and a desire for movement throughout — nothing static. She wants visitors to feel like they've entered a living world, not a brochure. Sacred geometry and animation are on her radar, though she's still looking for the right visual references to anchor that direction. James will take the lead on pulling together an inspiration library for the next session.

The videos Tess sourced from Canva — lush nature footage of forests, water, animals — are meant to evoke not just beauty but urgency and love. The idea is that many visitors have never traveled to see these places. The site becomes a window. James pushed this further, sharing a live experiment in After Effects where he manipulated an aspen forest video with blur and motion effects — slowing time, softening edges — to evoke the feeling of being in nature rather than just the image of it (34:16). The goal is emotional resonance, not documentation.

"If I think back to my trip to Alaska, it's not a collection of images in my mind. It's a feeling — paint brush strokes on my soul." — James (36:34)

James also reflected on the history of decoration in design: modernism stripped it away in the name of efficiency, and much of the web still lives in that minimalist paradigm. But the human impulse to ornament — to make things beautiful, to articulate every surface the way Angkor Wat does, or Barcelona's Gothic architecture, or Victorian houses — is ancient and natural (39:33). Gaia Warriors is an opportunity to reclaim that.

[technology="Parametric Geometric Interfaces"]

🗺️ Platform Architecture — What the Site Actually Does

James shared live demos of the technical infrastructure already in progress, built in parallel with another similar platform project. Key capabilities already prototyped or in development:

  • User profiles with sign-up, login, and customizable content fields [tag="webflow"]
  • Messaging and posting functionality built into the platform
  • Payments infrastructure [tag="stripe"]
  • Custom globe and map interface using MapBox [tag="mapbox"] — users enter a location (e.g., "Sydney, Australia") and coordinates are auto-calculated on the back end, placing them precisely on the map
  • Profile clustering for dense geographic areas — groups of nearby users form a visual polygon rather than an overwhelming stack of pins
  • Auto-generated banner images — the platform reads a user's profile content and questions and generates a banner image representing their work in the world [tag="claude"]

[technology="Directory Systems"]

[technology="Custom Membership System"]

The Directory

The directory is the heart of the discovery layer. Tess's vision is geographic and categorically rich: each featured town or city will surface healers, organic farms, organic restaurants, nonprofits, events, ceremonies, retreats, and sovereignty-related services — anything Gaia Warriors has vetted as contributing to a better world (01:08:18). The goal is easy findability and the ability for visitors to redirect their attention and money toward aligned projects and people rather than corporate alternatives.

For launch, the plan is to start with a curated set of US spiritual hubs — Sedona, Mount Shasta, Asheville, and similar cities — with the intention of expanding over time (01:11:57). The roadmap will include future towns visibly, and users will be able to propose and even vote on which cities get added next. Longer term, the vision is fully global, potentially organized by bioregion rather than national borders, with dedicated ambassadors or small teams managing each region in their own language and cultural context (01:14:45).

[technology="Intelligent Matching Algorithms"]

Profiles, Tags & Co-Creation

Profile creation is designed to be quick, low-friction, and self-expressive. Users will answer questions about who they are, what they're seeking, what they're offering, where they're located, and what domains they work in (58:42). A tag interface will let people select from a curated list or create their own — mycelial permaculturebiomimetic design, whatever they're actually working on. Once completed, the user lands in the directory and can see their profile in the context of everyone else's. The feeling James is designing toward: here's the raw material, here's the network — what do we want to create together?

The platform is explicitly not positioning itself as a finished product at launch. Tess and James both want it to feel transparently in-process — a foundation being laid, tools being assembled, an invitation to be a creator, not just a consumer (01:01:36).

[technology="Community Facilitation Tools"]

Content Model & Community Challenges

The site will operate on a two-tier model: free content and engagement, with paid access to deeper educational programming. The free tier will include community challenges — weekly or recurring prompts like "do one random act of kindness this week" or "build an earth altar" — where users post their participation and inspire each other (01:07:06). Community voting on projects and initiatives will also be accessible in the free tier, giving users a tangible sense that their engagement creates real-world impact.

The paid tier will unlock deeper access to the Mystery School content: teachers, healing modalities, and guided learning journeys. Tess's vision for this layer is that the line between teacher and student stays deliberately blurry — everyone is both. The structure encourages participants to share their own codes and breakthroughs alongside the formal curriculum.

[technology="Online Learning Platforms"]

[technology="Assessment Systems"]

🛠️ Collaboration Tools & Project Management

James demonstrated a custom project management tool he built directly into the Holomovement platform — a system where team members use their existing app profiles to access admin features, manage tasks, update statuses, add copy, and view a timeline (01:16:15). It lives inside the platform itself rather than in an external tool like Asana or Slack. The vision for Gaia Warriors is the same: eventually, users who meet on the platform and take on a project together should be able to manage that collaboration entirely within the platform — without needing to migrate to external tools.

In the near term, Airtable [tag="airtable"] will serve as a lightweight CRM for managing ambassador relationships, early community conversations, and tracking who's who across pilot towns. As the platform matures, those functions move in-house.

[technology="Collaboration Management Tools"]

[technology="CRM System Templates"]

[technology="Communication Automations"]

💭 Creative Threads Worth Holding

A few ideas surfaced in the flow of conversation that deserve to be remembered:

  • Warriors who came before — Tess wants to feature historical changemakers (Gandhi, MLK, and others) within the site, with quotes and references that contextualize Gaia Warriors within a longer lineage of people who showed up for the world (27:36)
  • Sacred sites as visual content — Beyond nature footage, Tess wants to include imagery of temples and sacred sites (like the one James just introduced her to) as part of the visual palette. She's beginning a collaboration with a nonprofit called Tree of Light whose founders travel to sacred sites globally for ceremony
  • The collective as the primary user — James articulated a framing worth returning to: yes, individual warriors will use this platform, but in a deeper sense, the user is the collective itself — the part of humanity that is waking up to its interconnection and collaboration with nature (54:04)
  • Time as a design material — James has been exploring the manipulation of time in video and design as a way of evoking emotional truth over photographic accuracy. Water that's always in motion shouldn't be captured in a single sharp frame. This philosophy will carry through into how nature is represented on the site

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Action Items

Tess (Gaia Warriors)

  • Send updated payment schedule to James (14:23)
  • Continue adding to the shared Google folder — especially sacred geometry references and sacred site imagery (27:36)
  • Book next session for the following week (01:24:29)

James Redenbaugh

  • Send invoice with Zelle and Wise payment details (13:28)
  • Review brand questionnaire responses from Tess (12:25)
  • Gather visual inspiration library — art, sacred geometry, ornate graphics, indigenous cosmology references — to review together next session (01:23:31)
  • Continue iterating on map clustering logic for dense geographic areas [tag="mapbox"] (17:18)
  • Set up Airtable [tag="airtable"] CRM framework for ambassador and community relationship tracking (01:15:45)
  • Begin adapting the custom project management tool for the Gaia Warriors build so collaboration can move into the platform (01:20:10)
  • Define pilot town shortlist and initial ambassador framework for launch phase (01:11:57)
Relevant Initiatives

Website Design & Branding

Priority: 
High
Size: 
L
Creation Stage

Directory System

Priority: 
Very High
Size: 
M
Creation Stage

Membership & Authentication System

Priority: 
Very High
Size: 
L
Planning Stage

(future) Online Learning Platform

Priority: 
High
Size: 
XL
Planning Stage

(future) Community Features

Priority: 
Medium
Size: 
L
Planning Stage

(future) Community Features

Priority: 
High
Size: 
L
Coordinating

(future) Community Features

Priority: 
Medium
Size: 
L
Planning Stage

Launch Campaign & Video

Priority: 
Medium
Size: 
M
Planning Stage

Digital Infrastructure & Sovereignty Planning

Priority: 
Medium
Size: 
M
Planning Stage
Transcript