Initial planning, scoping, and proposal development for Applied Mindfulness Training website redesign and migration from WordPress to Webflow. Budget range $7,000-$12,000 with focus on baseline $7,000-$8,000 scope. Target timeline: January start with Q1 completion. Includes homepage, about page, donation function redesign, blog/podcast publishing capabilities, newsletter archive, and AMA-style contact functionality with automated intelligent responses directing users to relevant content.
Design and content strategy phase for Applied Mindfulness Training website migration from WordPress to Webflow. Includes modern visual design, information architecture for 15 years of content, homepage and about page design, blog and podcast publishing interface design, newsletter archive structure, donation flow design, and navigation reorganization. Design must support future scalability for e-commerce and online learning while maintaining clean, contemporary aesthetic suitable for mindfulness/meditation organization.
Webflow development and content migration from 15-year-old WordPress site to new Webflow platform. Includes CMS setup for blog and podcast publishing, newsletter archive implementation, donation functionality integration, page template development, responsive implementation across devices, content migration and organization, and client training on content management. Foundation must support future addition of e-commerce and online learning modules without rebuilding core architecture.
Automated AMA-style contact functionality allowing users to ask questions about meditation practice and challenges. System provides instant intelligent responses directing visitors to relevant podcast episodes or blog posts based on question content, while maintaining human follow-up capability. Uses AI to match user questions with existing content library rather than generic chatbot approach. Provides immediate value while preserving personal connection aspect important to organization's mission.
Create detailed proposal focused on baseline $7,000-$8,000 budget scope
January 2, 2026
Proposal should be detailed enough to serve as foundation for project design and tracking. Focus on what's achievable at baseline budget: modern look and feel, content reorganization, homepage/about/donation redesign, blog/podcast publishing enhancement, newsletter archive. Ensure alignment on scope before January start. Discussed at 26:29.
Follow up with Matt if additional information needed for proposal
January 2, 2026
Reach out to Matt Robertson if any additional details are needed to complete comprehensive proposal. Ensure all requirements and constraints are understood before proposal delivery. Referenced at 26:29.
Provide any additional information requested for proposal development
January 3, 2026
Respond to any follow-up questions from James about requirements, content inventory, technical constraints, or organizational preferences needed to complete proposal. Referenced at 26:29.
Review proposal and coordinate with Carol and Andrew on direction
January 10, 2026
Review detailed proposal from James and coordinate decision-making with Carol (Executive Director) and Andrew (President) on project direction and scope approval. Discussed at 26:29.
Make decision on project direction and scope approval
January 14, 2026
Applied Mindfulness Training team (Carol, Andrew, Matt) to make final decision on proposal acceptance and project direction in first week or two of January. Enables January kickoff for Q1 completion timeline. Discussed at 10:19.
Prepare content inventory and requirements for January project kickoff
January 20, 2026
If project approved, prepare for January kickoff by organizing content from 15-year-old WordPress site, identifying priority pages, gathering any new copy for homepage/about/donation pages, and documenting blog/podcast publishing workflows. Timeline discussed at 10:19 for potential January start.
