Strategy Meeting
Artifact info
Title:

June 2025 - Interbeing Monastery Check-in

Engagement:

Interbeing Monastery

Client:

evolve World

Meeting Date:
June 10, 2025
Next Meeting Date:
December 2, 2025
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December 15, 2025
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People
Sarah John
Peter Harris
Marlene Potthoff
James Redenbaugh
Julia Wenzel
Artifact Image
Meeting Summary

Overview:

  • Team members introduced, including new social media marketer Julia from Evolve, focusing on design assets needed for Canva.
  • Elizabeth was absent due to visiting Thomas, who has been hospitalized for one week; his spirit remains strong despite health challenges.
  • Current front page image is not aligned with the monastery's aesthetic; James will create a more intimate AI-generated image.
  • Users lack persistent login and see generic names instead of usernames; Peter will implement a 'stay logged in' feature to improve UX.
  • The order of sections on the website will change, moving rooms above the schedule to highlight their importance, with Sarah drafting explanatory text.
  • Recent chapel test session received positive feedback, with users appreciating the immersive experience, while spotlight functionality will be removed due to causing discomfort.
  • Issues regarding user identity in the chapel, where they are named as 'guest', are acknowledged and will be corrected by James.
  • A request was made to make the entire door/chapel image clickable, enhancing navigation and accessibility on the website.
  • Emphasis placed on maintaining roundness and outdoor elements in visual representation to better reflect the energetic nature of smaller groups.
  • Overall focus on refining user experience and visual representation to align with the community's ethos and teaching style of Thomas and Elizabeth.

Notes:

👋 Meeting Opening and Introductions (00:02 - 07:09)
  • Team members joined including James Redenbaugh, Sarah, Marlene, and Peter Harris
  • Julia briefly introduced herself as new Evolve team member working on social media marketing for Interbeing Monastery
  • Julia requested design assets in JPEG format for creating social media templates in Canva
🏥 Thomas Health Update (01:43 - 03:47)
  • Elizabeth unable to join meeting due to hospital visit with Thomas
  • Thomas condition worsened 2-3 weeks ago, has been hospitalized for one week
  • Marlene visited Thomas with Elizabeth and reported he looked better and more relaxed
  • Thomas remains mentally active, engaging in 3-hour conversations about important topics and watching videos
  • His core spirit remains unchanged and 'unstoppable' despite health challenges
🖼️ Front Page Image Discussion (10:58 - 15:33)
  • Current front page shows beautiful chapel image that doesn't match Interbeing Monastery aesthetic
  • Image feels too large and intimidating for actual monastery size
  • James to create new AI-generated image that feels more intimate and less artificial
  • Request to potentially integrate fourfold elements as desired by Thomas and Elizabeth
  • Need to maintain roundness and outdoor elements while making space feel more appropriate for smaller groups
🔐 Login and User Experience Issues (16:13 - 20:57)
  • Users currently must log in every time they visit, no persistent login option
  • Peter to implement stay logged in functionality
  • Users entering chapel get generic names like 'guest' with numbers instead of proper usernames
  • James acknowledged this is on his list to fix
🏛️ Website Layout and Navigation Improvements (17:12 - 20:02)
  • Request to swap order of schedule and rooms sections, moving rooms above schedule
  • Rooms are considered most exciting feature and should be prominently displayed
  • Need to add explanatory text for different rooms section
  • Sarah to draft text and get Elizabeth's approval
  • Request to make entire door/chapel image clickable instead of just bottom button
  • James to convert image to clickable link block covering entire archway area
Chapel Testing Results and Feature Removal (21:08 - 22:11)
  • Recent test session in chapel received extremely positive feedback
  • Users were touched by the feeling and experience of entering the space
  • Spotlight function in chapel doesn't work properly and causes motion sickness
  • Feature doesn't align with Thomas and Elizabeth's collaborative teaching style
  • James to remove spotlight functionality as it was experimental and unnecessary

Action items

James Redenbaugh:
  • Drop design assets and start picture in JPEG format into Google Drive for social media template creation (06:24)
  • Generate new front page image that matches monastery aesthetic and feels more intimate (13:05)
  • Swap order of schedule and rooms sections in foyer page (17:12)
  • Make door/chapel image clickable instead of just the button (19:37)
  • Fix guest naming issue in chapel where users get named 'guest' with numbers (20:51)
  • Remove non-functional spotlight feature from chapel (21:34)
Peter Harris:
  • Implement stay logged in functionality for user login (16:42)
Sarah:
  • Write explanatory text for different rooms section and get approval from Elizabeth (18:52)
Relevant Initiatives

Interbeing Monastery

Priority: 
High
Size: 
XL
Creation Stage

Monastery Design

Priority: 
Medium
Size: 
L
Complete

Monastery Development

Priority: 
Medium
Size: 
XL
Completing

Calendar of Events

Priority: 
Medium
Size: 
M
Completing

Video Platform Integration

Priority: 
High
Size: 
L
Completing
Transcript