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evolve World

June 2025 - Interbeing Monastery Check-in

June 10, 2025
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Sarah John
Peter Harris
Marlene Potthoff
James Redenbaugh
Julia Wenzel
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Summary

Overview:

  • Team members introduced, including new social media marketer Julia from Evolve, focusing on design assets needed for Canva.
  • Elizabeth was absent due to visiting Thomas, who has been hospitalized for one week; his spirit remains strong despite health challenges.
  • Current front page image is not aligned with the monastery's aesthetic; James will create a more intimate AI-generated image.
  • Users lack persistent login and see generic names instead of usernames; Peter will implement a 'stay logged in' feature to improve UX.
  • The order of sections on the website will change, moving rooms above the schedule to highlight their importance, with Sarah drafting explanatory text.
  • Recent chapel test session received positive feedback, with users appreciating the immersive experience, while spotlight functionality will be removed due to causing discomfort.
  • Issues regarding user identity in the chapel, where they are named as 'guest', are acknowledged and will be corrected by James.
  • A request was made to make the entire door/chapel image clickable, enhancing navigation and accessibility on the website.
  • Emphasis placed on maintaining roundness and outdoor elements in visual representation to better reflect the energetic nature of smaller groups.
  • Overall focus on refining user experience and visual representation to align with the community's ethos and teaching style of Thomas and Elizabeth.

Notes:

👋 Meeting Opening and Introductions (00:02 - 07:09)
  • Team members joined including James Redenbaugh, Sarah, Marlene, and Peter Harris
  • Julia briefly introduced herself as new Evolve team member working on social media marketing for Interbeing Monastery
  • Julia requested design assets in JPEG format for creating social media templates in Canva
🏥 Thomas Health Update (01:43 - 03:47)
  • Elizabeth unable to join meeting due to hospital visit with Thomas
  • Thomas condition worsened 2-3 weeks ago, has been hospitalized for one week
  • Marlene visited Thomas with Elizabeth and reported he looked better and more relaxed
  • Thomas remains mentally active, engaging in 3-hour conversations about important topics and watching videos
  • His core spirit remains unchanged and 'unstoppable' despite health challenges
🖼️ Front Page Image Discussion (10:58 - 15:33)
  • Current front page shows beautiful chapel image that doesn't match Interbeing Monastery aesthetic
  • Image feels too large and intimidating for actual monastery size
  • James to create new AI-generated image that feels more intimate and less artificial
  • Request to potentially integrate fourfold elements as desired by Thomas and Elizabeth
  • Need to maintain roundness and outdoor elements while making space feel more appropriate for smaller groups
🔐 Login and User Experience Issues (16:13 - 20:57)
  • Users currently must log in every time they visit, no persistent login option
  • Peter to implement stay logged in functionality
  • Users entering chapel get generic names like 'guest' with numbers instead of proper usernames
  • James acknowledged this is on his list to fix
🏛️ Website Layout and Navigation Improvements (17:12 - 20:02)
  • Request to swap order of schedule and rooms sections, moving rooms above schedule
  • Rooms are considered most exciting feature and should be prominently displayed
  • Need to add explanatory text for different rooms section
  • Sarah to draft text and get Elizabeth's approval
  • Request to make entire door/chapel image clickable instead of just bottom button
  • James to convert image to clickable link block covering entire archway area
Chapel Testing Results and Feature Removal (21:08 - 22:11)
  • Recent test session in chapel received extremely positive feedback
  • Users were touched by the feeling and experience of entering the space
  • Spotlight function in chapel doesn't work properly and causes motion sickness
  • Feature doesn't align with Thomas and Elizabeth's collaborative teaching style
  • James to remove spotlight functionality as it was experimental and unnecessary

Action items

James Redenbaugh:
  • Drop design assets and start picture in JPEG format into Google Drive for social media template creation (06:24)
  • Generate new front page image that matches monastery aesthetic and feels more intimate (13:05)
  • Swap order of schedule and rooms sections in foyer page (17:12)
  • Make door/chapel image clickable instead of just the button (19:37)
  • Fix guest naming issue in chapel where users get named 'guest' with numbers (20:51)
  • Remove non-functional spotlight feature from chapel (21:34)
Peter Harris:
  • Implement stay logged in functionality for user login (16:42)
Sarah:
  • Write explanatory text for different rooms section and get approval from Elizabeth (18:52)
Initiatives

Interbeing Monastery

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High
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Monastery Design

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Medium
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Monastery Development

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Priority: 
Medium
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XL
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No items found.

Calendar of Events

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Priority: 
Medium
Size: 
M
Team:

Video Platform Integration

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Priority: 
High
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L
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Meeting Transcript

00:00:02

James Redenbaugh: Hi everybody.

00:00:04

Sarah John: Hey, James. Hey.

00:00:09

Marlene Potthoff: Hey everyone.

00:00:11

James Redenbaugh: Good morning.

00:00:12

Marlene Potthoff: Good morning.

00:00:14

Sarah John: Good morning.

00:00:16

James Redenbaugh: Good afternoon.

00:00:20

Marlene Potthoff: Thank you.

00:00:23

James Redenbaugh: Just turning my camera on here.

00:00:41

Julia Wenzel: Just notice that I. My name is Mike.

00:00:44

Sarah John: Yeah, I saw that.

00:00:48

Julia Wenzel: Because I made the interview with. For the Evolve magazine for Mike.

00:00:55

Marlene Potthoff: okay.

00:00:57

Julia Wenzel: That it's automatically still signed in. I have to check that. But I would stay in now because anyhow they stay for a couple of minutes.

00:01:05

Marlene Potthoff: Yeah, okay. But you can. You can change your name at the.

00:01:10

Julia Wenzel: Yeah, yeah.

00:01:15

Sarah John: Hey, James.

00:01:18

James Redenbaugh: Hello. While I'm in focus. How's everybody doing?

00:01:29

Sarah John: Pretty well. And yourself?

00:01:33

James Redenbaugh: Good. Busy. Yeah, busy, sleepy, but good.

00:01:43

Marlene Potthoff: Much love to everyone from Elizabeth be able to join us because she's now going to the hospital to visit Thomas.

00:01:53

James Redenbaugh: Okay. How's Thomas doing?

00:01:57

Marlene Potthoff: Yeah, I don't know which is your last information. He got worse about two, three weeks ago. I think you heard that right. And now since one week he's in the hospital and yesterday I visited him together with Elizabeth and he looked different. He looked better.

00:02:19

James Redenbaugh: More.

00:02:22

Marlene Potthoff: Relaxed or relaxed in the sense of. That he got some time to recover in that sense, relaxed. And it seems that he now also is able to deal with all this difficult and this situations, not being at home but in the hospital, all this kind of stuff. And yeah, we had. And on the other hand, as he's always. He's always very active in thinking through things, wanting to talk with you about that, even if you cannot talk. Then we look at videos together, short videos about topic he has in mind and then we try to start a conversation about that. So I was there over three hours, which I didn't expect it to be there that long because we got into all kind of conversations about important topics for him. That was really nice and really good.

00:03:22

Sarah John: Yeah, wonderful.

00:03:27

Marlene Potthoff: So his spirit is still almost not. Yeah, it's a bit. But the. The ground of the spirit is almost the same as every one of him of us knows him.

00:03:40

Sarah John: Unstoppable.

00:03:42

Marlene Potthoff: Yeah, yeah, exactly. Unstoppable.

00:03:47

James Redenbaugh: Amazing. Great. So I'm happy we're ending and checking.

00:03:58

Sarah John: In and sorry to interrupt, James.

00:04:05

James Redenbaugh: Yeah.

00:04:05

Sarah John: But I want. I think you. Julia has to leave very shortly.

00:04:10

Julia Wenzel: Yeah, actually I just jumped in to introduce myself for a couple of minutes or moments in person and thank you Sarah for making that offer. So did you know that I also kind of joined the Evolve team just on a very small basis. Actually just a few hours per week. But I want to support a little bit in social media marketing of the Interbeing monastery and yeah, that's why I was also in contact with you in the Chat and Sarah mentioned to me that you were going to meet today and.

00:04:51

Marlene Potthoff: Yeah.

00:04:51

Julia Wenzel: Ask me if I not want to pass by for a couple of minutes so that you have a face to the name. Yeah, I think we saw each other in kind of meditate online forms of meditation. So your face is quite familiar to me. But.

00:05:09

Marlene Potthoff: I think you also. Didn't you meet in Berlin at the Berlin retreat? It was partly James, right?

00:05:17

James Redenbaugh: Yeah.

00:05:19

Julia Wenzel: Okay. Yeah. Then it was there. Yeah, yeah.

00:05:24

James Redenbaugh: I think we've met in person.

00:05:26

Sarah John: Yeah.

00:05:27

Marlene Potthoff: And Julia was that pregnant one woman at that time, which somehow one woman.

00:05:35

Julia Wenzel: Two year old son already it goes.

00:05:41

James Redenbaugh: Wonderful. Yes. I owe you some pictures.

00:05:47

Julia Wenzel: Yeah, maybe just I don't want to. As I said, I cannot join the whole meeting but my idea was when you send kind of the. Just the start picture that is like this door that is visible when you. When you click on the pay or when the page loads itself just as a kind of a JPEG format and I can use that, upload it in Canva and use it to. To create some social media templates in the same. Yeah. Colors or design in the beautiful same colors and design that you created.

00:06:24

James Redenbaugh: Awesome. Yeah, I will. I'll drop some things into a Google Drive for you after this call.

00:06:33

Sarah John: Okay, that's fine.

00:06:35

Julia Wenzel: Right.

00:06:35

Sarah John: Thank you.

00:06:37

James Redenbaugh: Oh, Peter's here. Good to see you in person. Thanks for hopping on the beginning here. Appreciate it. Hi, Peter.

00:06:55

Julia Wenzel: Actually, then I will just jump out.

00:06:58

Marlene Potthoff: Yeah.

00:07:01

Julia Wenzel: We speak tomorrow. Yeah.

00:07:02

Sarah John: Yeah, see you then.

00:07:04

Marlene Potthoff: Yeah, see you then. Bye bye bye bye.

00:07:09

Peter Harris: Hey, Peter is gone wet. I'm. Hello. I say goodbye too.

00:07:18

Sarah John: You just. You just swap places with Julia.

00:07:22

James Redenbaugh: okay.

00:07:24

Peter Harris: And we have two bots joining us today.

00:07:29

James Redenbaugh: Yeah.

00:07:30

Sarah John: So.

00:07:30

Peter Harris: Hello Fireflies. Hello Motion. I'm. I'm a useful human.

00:07:34

James Redenbaugh: Yeah. Hello Overlords. Hello pal. Hello nsa.

00:07:43

Peter Harris: And how do you determine yourself to be useful?

00:07:45

James Redenbaugh: Well, we love robots. Yeah. I've been trying out Motion in as an alternative to Fireflies and an alternative to ClickUp actually, but I'm undecided so I hope it's not listening. And.

00:08:16

Marlene Potthoff: And you get all kind of information how you could improve.

00:08:20

James Redenbaugh: Yeah.

00:08:21

Marlene Potthoff: Then you have to deal with that.

00:08:23

James Redenbaugh: Huh. So. Here we are. Julia was just checking in. She's doing some social media stuff and some. Some pr. So she was just saying hello in the beginning of the call. And yeah, it's good that we are meeting. Now that we have the. The German translation in place, we can look at that. I feel we are very close and we just have a couple smaller things to iron out in my mind, a couple bugs in the video platform still, but yeah, I thought the translation was working and now I'm not seeing it. I think we just need to connect this button. But yeah. Woodson, Sarah, do you have an agenda for today?

00:09:56

Sarah John: Yeah, I have a few, kind of. I have a to do list. It would be good to go through with you and also curious to hear from Marlena and Peter if either of you have things on your mind. I know, Malena, you were just speaking with Elizabeth, so that could.

00:10:13

Marlene Potthoff: That was only very briefly about this. Yeah.

00:10:17

Sarah John: Okay, cool. But we could go through in my mind the to do list and then see where that brings us.

00:10:27

Marlene Potthoff: And then we add to that.

00:10:29

Sarah John: Great. And some, like you say, James, a lot of very small and some are maybe more like questions. What do we want to do here? How long is this going to take? Blah, blah. One thing on the. And I My order of events is from the front going in. So if the order doesn't make sense. That's the logic.

00:10:56

James Redenbaugh: Cool.

00:10:58

Sarah John: On the front page, there's this photograph of another church. It's a beautiful photograph, but it's not the Interbeam Monastery.

00:11:10

James Redenbaugh: Let's see.

00:11:11

Marlene Potthoff: This big room, this big meditation room.

00:11:17

Sarah John: Like a kind of chapel next to the floor.

00:11:29

Marlene Potthoff: I can share my screen. I just opened it.

00:11:33

James Redenbaugh: Yeah, sure, go for it. I was just opening another window to share.

00:11:43

Marlene Potthoff: Can you see this? This one?

00:11:45

James Redenbaugh: Yes. Yeah, one sec. Hey, buddy, I want to call.

00:11:52

Sarah John: What are you doing?

00:11:54

James Redenbaugh: I'm on a zoom call.

00:11:55

Sarah John: What call?

00:11:56

James Redenbaugh: I'm talking to people in Europe. Yeah, yeah. Either because it's my job. One sec.

00:12:11

Peter Harris: He didn't spontaneously have kids, did he?

00:12:18

James Redenbaugh: Thanks to GPT, they come out at all ages now.

00:12:21

Sarah John: Wow. Incredible.

00:12:23

James Redenbaugh: No, that's my nephew or Emily's nephew. Now I know what it's like to have kids. Interrupting your call. Sorry about that. Yes. So this is the intervene monastery. But you're right that it does not match the aesthetic that we've established for the rest of the monastery. So. I can. I'm doing. Elizabeth wanted the other images to feel less AI.

00:13:03

Sarah John: Yeah.

00:13:05

James Redenbaugh: I'm working on how to do that with AI. And I can generate a. Either use a view of the practice space here or. Or generate another view of. Of the monastery that feels like it's a part of the. The style of things.

00:13:41

Sarah John: Yeah. I think either of those options would be wonderful. Yeah. Yeah.

00:13:47

James Redenbaugh: Tom and Elizabeth did love that image.

00:13:50

Sarah John: It's wonderful space and the.

00:13:54

James Redenbaugh: The green and so maybe I can do something similar because that I generated that with AI.

00:14:02

Sarah John: Okay, cool.

00:14:04

James Redenbaugh: And it feels less AI than the. Than some of the other ones.

00:14:10

Sarah John: Absolutely. I thought it was real photo.

00:14:13

Marlene Potthoff: Yeah. The main thing were saying was also that it felt too big.

00:14:18

James Redenbaugh: Yes.

00:14:19

Sarah John: The practice space as a practice space.

00:14:22

Marlene Potthoff: As we are not thousands of people, maybe that's also can give you a direction. It doesn't have to be a totally other one, but one which feels a bit more intimidated, not intimidating. Intimate.

00:14:39

James Redenbaugh: Yeah. Cool. But I. I like the roundness of it and I like.

00:14:44

Sarah John: It's wonderful outside. I totally agree.

00:14:47

James Redenbaugh: Something like that.

00:14:48

Sarah John: Yeah, yeah. Just something somehow more intimate. And I remember. But Thomas and Elizabeth were also very keen if the fourfold could be integrated somehow in that background kind of feature.

00:15:07

James Redenbaugh: Yeah.

00:15:07

Sarah John: That's a very cherry on top detail.

00:15:11

James Redenbaugh: Yeah. I had done some fourfold playing for Thomas. So. Yeah, I'll keep that in mind for.

00:15:33

Sarah John: But I apologize, I didn't realize it was your work. It's very cool.

00:15:39

James Redenbaugh: Yeah. It's not mine. It's the. The ghost of.

00:15:52

Sarah John: A collaboration, perhaps. Yeah. Cool. We've kind of talked around this before and I just don't remember where it landed. I don't know if it's for you or for Peter, but is it possible to have a stay logged in button when you log in?

00:16:13

James Redenbaugh: A stay logged in button? Because how long are people staying logged in?

00:16:31

Sarah John: Just one go. So as soon as you leave, you have to. You have to log in every time at the moment.

00:16:40

James Redenbaugh: That's annoying.

00:16:42

Peter Harris: Yeah, that's something for me to check.

00:16:45

Sarah John: Awesome. Cool. In the foyer, like. So the. The inner page. Now can you bring the. The two rooms up and the shape. Like swap the order of the schedule and the rooms.

00:17:12

James Redenbaugh: Yeah, let's have a look at that.

00:17:14

Sarah John: Cool.

00:17:40

James Redenbaugh: In the schedule.

00:17:42

Sarah John: No. So this section here that we're looking at, bring that up above the schedule. It was just awesome. Thanks for that. It was just a conversation with Elizabeth that somehow the rooms are the most exciting thing. So you kind of want to see them first and then it's fine to scroll down. And now I have a question. If there should be this double welcome to the inter being monastery text, but maybe you just took that away.

00:18:27

James Redenbaugh: Yeah, good point. We're seeing about the background here. I'll figure that out later.

00:18:37

Sarah John: Okay.

00:18:38

James Redenbaugh: Welcome to the Inner being Monastery. Welcome to the Inner being monastery. Yeah, I think that we should have some text here explaining the different rooms.

00:18:52

Sarah John: Right. I will have a go at it and send it past Elizabeth.

00:18:58

James Redenbaugh: Mm. Cool. I'll leave that there like that for now.

00:19:09

Sarah John: Yeah. Awesome. And this is again in the direction of a cherry on top detail. But is it possible that the. At the moment the click to open door is a button at the bottom? Is it possible that you could click on the logo or the image of the chapel or anywhere within that archway?

00:19:37

James Redenbaugh: Good idea. So I can convert this to. Text. Block, and then we can convert that to a link block and have that go into the door.

00:19:55

Sarah John: Awesome.

00:20:02

James Redenbaugh: Cool.

00:20:03

Sarah John: Awesome.

00:20:11

Marlene Potthoff: Does that mean that there is no button to click on? It's just like you click on the.

00:20:17

James Redenbaugh: Image, I think anywhere in there, and it'll. It'll take you there now. And so you can click on the button or the door. Okay.

00:20:40

Sarah John: I think you're aware of this one. But once. Once people enter the chapel, they all get named guest and some kind of number.

00:20:51

James Redenbaugh: Yeah, I saw that. That's on my list to fix.

00:20:57

Sarah John: Okay. And we did a. A test session in there the other night, which was really interesting. And also to mention people were extremely positive about the feeling of the place, how it is to enter. They were really, actually touched. So that's. Well done.

00:21:21

Marlene Potthoff: Yeah.

00:21:22

James Redenbaugh: Wonderful.

00:21:24

Sarah John: But it became clear that this spotlight function in the chapel doesn't work.

00:21:31

James Redenbaugh: Yeah. Do we need it for now?

00:21:34

Sarah John: No, no, it would be. Please remove.

00:21:40

James Redenbaugh: Yeah, it was kind of a test.

00:21:44

Sarah John: Yeah.

00:21:45

James Redenbaugh: See, like, oh, can we do this? But I don't think it's necessary.

00:21:51

Sarah John: No. And I mean, I was also. It's. It's quite a. People getting seasick from it. But I was also thinking about a lot of the things Thomas and Elizabeth do, and they don't really spotlight. Anyway, the speaker. It's more about being all together.

00:22:10

James Redenbaugh: Yeah.

00:22:11

Sarah John: So I.