Strategy Meeting
Artifact info
Title:

Interbeing Monastery Second-Tier Membership & Platform Strategy

Engagement:

Interbeing Monastery

Client:

evolve World

Meeting Date:
April 27, 2026
Next Meeting Date:
No items found.
People
James Redenbaugh
Sarah John
Marlene Potthoff
Elizabeth Debold
Artifact Image
Meeting Summary

🎯 Strategic Vision

The team gathered to explore building a second-tier membership for the Interbeing Monastery, with a clear emphasis on deepening community connection. Based on member surveys conducted by SarahElizabeth, and Marlene, the appetite for this next level centers on a stronger sense of community: spaces members can use themselves for spontaneous practice sessions, informal chat and connection, and short courses or study groups (04:32).

Elizabeth described the vision as enabling self-generated engagement circles — members hosting book discussions, exploring "spirituality and the climate catastrophe," or running offerings like a four-session investigation of poetry as spiritual practice (06:13). The hope is that this new platform could eventually absorb and replace the Communiverse, integrating directly into the monastery page.

🏗️ Platform Demonstration: The Hollow Movement App

James walked the team through the platform being built for Hollow Movement, demonstrating capabilities that could be tailored for Interbeing Monastery. The system runs on Webflow [tag="webflow"] for the front end with Supabase [tag="supabase"] as the back-end database, and integrates payments through Stripe [tag="stripe"] and PayPal (09:01).

Profile Creation & Intelligent Matching

When users sign up, they answer profile prompts, and intelligent processes run automatically — generating taglines, simplifying seeking and offering statements, adding matching tags, and even creating a custom AI-generated banner image based on profile responses (09:50). Members can edit any of this content or upload their own.

The platform includes a pay-what-you-want subscription slider (free, monthly, or annual) — a long-discussed solution now functional with Stripe [tag="stripe"] and PayPal.

[technology="Custom Membership System"]

Assessment & Network Visualization

9-domain assessment plots users on a triangular graph between grounded, visionary, and integrative archetypes (12:00). This will power matching across the network — surfacing similar members, complementary members, and proximity-based connections, with agentic suggestions for collaboration and Holon creation.

[technology="Assessment Systems"]

[technology="Intelligent Matching Algorithms"]

Holons (User-Created Groups)

Any member can create a Holon — a circle with its own purpose, wall, member visualization, and admin controls. Members literally form a circle around the Holon's stated purpose (15:00).

[technology="Community Facilitation Tools"]

Cross-Platform Synchronization

A particularly compelling capability James described as "bilocation and trilocation": courses, Holons, and profiles could run simultaneously across multiple platforms — for example, a course running both in Interbeing Monastery and Hollow Movement, with profiles synced across instances (22:30).

🗄️ Technical Architecture

Supabase [tag="supabase"] serves as the back-end database — extremely versatile but developer-facing, not designed for non-technical admin use (17:30). The pattern is to use Supabase [tag="supabase"] as the data foundation while custom Webflow [tag="webflow"] interfaces handle all admin operations (editing Holons, profiles, courses, managing users). Whalesync [tag="whalesync"] enables compatibility between Airtable [tag="airtable"] and Supabase [tag="supabase"] for data syncing where helpful.

[technology="CRM System Templates"]

📹 Video Integration & The Circle Question

What's Working

Marlene shared that the Meditation Chapel is generating real inspiration — initial resistance has dissolved, and the 60+ regulars have held 3-4 dialogues following morning meditation, with people consistently moved by the surrounding (27:00). Elizabeth affirmed: "It really feels like something to be there."

[technology="Video Conferencing Solutions"]

What's Not Working

Circle's video has been the persistent pain point — sound issues, unclear room-opening permissions, and a confusing interface diminished member willingness to engage (25:30). This is precisely the friction that broke the original community-meeting vision.

Interim Approach

Rather than rip out Circle immediately, the team agreed on a phased strategy:

  • Continue with Circle in the near term while Sarah and Manon dig into the back end to assess current video capabilities
  • Explore embedding the Meditation Chapel (built on Daily.co [tag="daily"]) into Circle for better video stability
  • Then embed Circle into the monastery so the monastery remains the front door
  • Migrate fully when the custom platform is more easily replicable — "a lot easier a couple months from now than today" (49:30)

Marlene flagged the back-office priority: minimize tool sprawl so bookkeeping and access management stay manageable.

🏛️ Designing the Virtual Monastery

Elizabeth described the experiential goal: walking down a hallway and entering different rooms — a bookable room for scheduled groups (poetry circle, science discussion), a couple of open rooms like a lounge or "wine bar" (a nod to monasteries' historical role as brewers and vintners), and members-only spaces like a private chapel (50:30).

Sarah and Marlene emphasized restraint — one bookable room and one or two open rooms to start, to avoid virtual-space confusion.

📄 The Monastery Map

Sarah noted that James's existing architectural-style monastery map graphic has resonated strongly with members. The team agreed to update it to reflect the actual envisaged rooms — including spaces marked "under construction" with donation prompts (e.g., "donate to support this nave") (55:00).

[technology="Parametric Geometric Interfaces"]

🌐 Multilingual Website Strategy

Marlene raised a significant question as Manon reworks the evolve World site: should German become the primary language? Most content is German-first, and the current English-primary structure forces redundant page creation.

James proposed a more elegant solution using a custom geolocation script [tag="js"] (1:00:00):

  • Auto-redirect users in Germany, Austria, Switzerland, and Luxembourg to German versions
  • Show English elsewhere by default, with a switcher available
  • Pages that exist only in one language (e.g., evolve Magazin, which is German-only) auto-redirect with a friendly pop-up explaining the language and pointing to translated articles where available
  • Some pages — like the homepage — could feature parallel bilingual content, exposing each audience to the other language

Elizabeth captured the spirit: "It shouldn't be a shock when you come across a language that isn't yours." The team agreed to keep English as the foundational language structurally while honoring German-first content.

📅 Homepage Calendar

Elizabeth requested a clickable calendar on the homepage to solve event discoverability — members currently struggle to find courses and events (1:04:30). James confirmed the calendar CMS already built into the monastery system can be evolved for this, with Airtable [tag="airtable"] integration possible so updates sync automatically.

[technology="Time-Aware Toolsets"]

🤝 Team & Resources

James mentioned Andy, a German developer/designer in Munich on his team, who can be a major asset for the multilingual site work. Elizabeth suggested he visit for "cake and coffee" — a potential in-person liaison.

[technology="Collaboration Management Tools"]

💭 Key Decisions

  1. Build a second-tier membership MVP centered on community engagement and self-generated circles
  2. Continue with Circle short-term; revisit its current capabilities and explore embedding strategies
  3. Custom platform migration to follow once replication is more streamlined
  4. English remains the structural primary language; use geolocation redirects and pop-ups to handle German-first content gracefully
  5. One bookable room + one or two open rooms to start — avoid overwhelming members
  6. Update the monastery map graphic to reflect the envisaged virtual spaces

Action Items

Sarah

  • Lead drafting the MVP description for the second-tier membership and circulate to the team for review (56:28)
  • Get back-end access to Circle and dig in with Manon to assess current video and customization capabilities (43:02)

James Redenbaugh

  • Send notes from related calls to Sarah to inform the MVP draft (56:40)
  • Review feasibility of Webflow [tag="webflow"] locale switching and implement geolocation-based language redirects (57:00)
  • Investigate embedding the Meditation Chapel video tool into Circle as an interim solution (46:37)
  • Evolve the existing calendar CMS to power a clickable homepage calendar with Airtable [tag="airtable"] sync (1:05:30)
  • Update the monastery map graphic to reflect envisaged virtual rooms, including "under construction" donation prompts (55:00)
  • Loop in Andy (Munich-based developer) for the multilingual site and calendar work (1:07:12)

Marlene

  • Schedule a 30-45 minute follow-up to work through remaining website nitty-gritty items (1:08:36)
  • Coordinate with Manon on which pages should be German-only, English-only, or bilingual (1:06:38)

Elizabeth

  • Send James the video on Flow she mentioned (08:36)
Relevant Initiatives

Interbeing Monastery

Priority: 
High
Size: 
XXL
Planning Stage

Video Platform Integration

Priority: 
High
Size: 
M
Planning Stage

Monastery Development

Priority: 
Medium
Size: 
L
Planning Stage

Virtual Monastery Spatial Design & Map Update

Priority: 
Medium
Size: 
M
Planning Stage

Homepage Calendar Integration

Priority: 
Medium
Size: 
S
Planning Stage
Transcript