Strategy Meeting
Artifact info
Title:

James and Audri Session 3

Engagement:

Iris Website Redesign

Client:

Iris Cocreative

Meeting Date:
May 9, 2025
Next Meeting Date:
No items found.
People
Audrianna Jacques
James Redenbaugh
Artifact Image
Meeting Summary

Overview

In the recent business coaching and strategy session, James Redenbaugh and Audrianna Jacques discussed a variety of personal and professional topics, starting with updates on their challenges and gratitude for supportive networks. They emphasized the significance of time management and effective project organization, proposing the development of client landing pages to streamline proposals. A philosophical exchange on the nature of consciousness led them to reflect on the importance of shared experiences and relationships. They explored community building, recognizing the need for individual healing as a precursor to creating healthy group dynamics. James also shared insights on workspace organization, incorporating meditation practices into their team routines to enhance focus. Discussions about team structure and potential collaboration on client projects highlighted the importance of clear roles and evaluation systems. The meeting concluded with action items for both, including scheduling future meetings and preparations for upcoming projects.

Notes

🌱 Personal Updates and Business Challenges (00:00 - 14:32)
  • James shared feeling overwhelmed from working three jobs simultaneously
  • James expressed gratitude for flexible clients and supportive team members
  • Audrianna mentioned she's heading to Zion to shoot content for a client retreat
  • Audrianna offered to connect James with a graphic designer she works with named Sammy
🔄 Time Management and Project Organization (14:32 - 30:07)
  • Audrianna reviewed their previous conversation about personal time management
  • Discussed the importance of tracking time to understand true value of work
  • Proposed creating client landing pages with timelines, scoreboard countdowns, and filtering by team member
  • Considered how such systems would help with making more effective client proposals
  • James requested his team to provide accounting of time distribution across projects
  • James recognized communication silos developing between team members
  • James is redesigning Slack channels to increase project visibility across the team
🧠 Philosophical Exchange on Consciousness (30:07 - 42:53)
  • James shared an experience about intelligence existing in conversation rather than individual minds
  • Discussed how ideas materialize through sharing and documentation
  • James recounted a profound near-death experience that shaped his worldview
  • James emphasized that relationships matter more than material things
  • Both reflected on how experiences become real when shared with others
🌍 Community and Collective Growth (42:54 - 49:22)
  • Audrianna mentioned working on a book about her life experiences with plant medicine
  • James recalled growing up in a spiritual community that later was documented as a cult
  • Discussed how cult experiences provide immunity to similar dynamics later in life
  • Reflected on how groups develop shadows similar to individuals
🏘️ Village Building and Group Dynamics (49:24 - 01:00:14)
  • Audrianna shared experience living in a 40+ person community in California
  • Discussed how 'a community is as healthy as its sickest member'
  • Reflected on the modern desire to return to village-style living
  • James expressed interest in temple building and playground building for communities
  • Both recognized the need to heal individually before creating healthy communities
  • James noted how few successful models of intentional community exist currently
🧘 Meditation and Workspace Organization (01:00:17 - 01:07:02)
  • James wrote 'stillness/emptiness' as his first note of the day and meditated
  • James cleaned out his office, removing bins of unused items
  • James showed his unique desk design with a lazy Susan component
  • Discussed incorporating brief meditation practices with the team
  • Agreed that even two minutes of silence before meetings could be beneficial
📊 Team Structure Planning (01:07:03 - 01:19:48)
  • James is working on mapping roles, structures, and qualities needed in his organization
  • Identified four structural elements: processes, project organization, resources, and team dynamics
  • Discussed using Airtable to organize and document these elements
  • Audrianna suggested creating a visual map showing archetypes, structural pieces, and tasks
  • Recognized that the right people will take the basic framework and build upon it
  • Discussed importance of developing evaluation systems for potential team members
🤝 Client Project Collaboration (01:19:55 - 01:31:50)
  • James shared a client called Village Builders who need social media support
  • Showed their website and brand work created by Iris
  • Discussed their app 'Alex' designed to help people build stronger relationships
  • James invited Audrianna to collaborate on the project within the monthly budget
  • Audrianna outlined what she could offer with 10 hours: templates, strategy sessions, and one video
  • James introduced Figma as their collaborative design tool
📅 Meeting Scheduling (01:31:51 - 01:33:45)
  • Discussed meeting options for the following week
  • Settled on Tuesday at 2pm Audrianna's time
  • Audrianna agreed to send a calendar invite
  • James wished Audrianna a safe drive to Zion

Action items

James Redenbaugh
  • Continue iterating on the organizational structure sketch for Iris (01:08:04)
  • Ask colleagues about accounting practices for creative businesses (01:17:44)
  • Meet with Village Builders to discuss potential social media collaboration (01:29:39)
  • Complete preparation for upcoming conference talk (01:25)
  • Inquire with European teams about their accounting practices (01:17:44)
  • Implement meditation practices with team meetings (01:07:03)
Audrianna Jacques
  • Send calendar invite for Tuesday meeting at 2pm (01:33:32)
  • Share branding kits from graphic designer Sammy (07:11)
  • Create proposal for Village Builders social media support within 10 hours budget (01:28:29)
  • Explore Figma for collaborative design work (01:30:28)
Relevant Initiatives

Iris Studio Design

Priority: 
Very High
Size: 
L
Planning Stage
Transcript