Strategy Meeting
Artifact info
Title:

Interbeing Check-in

Engagement:

Interbeing Monastery

Client:

evolve World

Meeting Date:
March 24, 2025
Next Meeting Date:
December 2, 2025
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December 15, 2025
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People
Elizabeth Debold
Sarah John
Marlene Potthoff
James Redenbaugh
Peter Harris
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Meeting Summary

Interbeing Monastery Website Meeting Summary

Project Overview

The team is working to develop an Interbeing Monastery website with a planned MVP (Minimum Viable Product) by the end of April. The MVP will include:

  • Registration/sign-up page
  • Landing page
  • Chapel space (open 24/7 for meditation)
  • Practice space (for scheduled events)

Technology Decisions:

Video Conferencing Platform
  • Alternatives to Mixly being considered: Whereby, Jitsi, Daily Co
  • All options will require custom coding and integration with webflow
  • Need to test different options to determine feasibility and pricing
  • Important features include:
    • Automatic microphone muting upon entry (especially for Chapel)
    • Breakout rooms functionality for practice spaces
    • Integration with user management system
Calendar System
  • Discovered Circle already has a calendar view that might work
  • Need to explore embedding this calendar on the webflow site
  • Calendar should be filterable to show only monastery events
  • Ideally, events would be easily added by ecosystem members
  • Users should get notifications and calendar integrations
User Management
  • Currently using MemberStack, but considering migration to Outseta
  • Peter has made progress on Outseta migration but hasn't "pulled the trigger"
  • Need to decide whether to migrate now or later
  • Integration with Circle is a consideration
    • Circle has "headless" capability as of September that could allow integration
    • Current Circle plan is Pro ($99/month), but Business level might be needed
    • Team has "grandfathered" status with some additional features
Integration with Communiverse
  • Currently, the Circle community site (Communiverse) is private
  • Team would prefer it to be public with private areas
  • Need to investigate if Circle can change this setting
  • Possibility of using CSS customizations to create Interbeing Monastery "sub-brand"
  • Important to create seamless user experience across platforms

Content and Programming

  • Chapel space:
    • Open 24/7 for meditation
    • Scheduled formal meditation times (daily European time at 6:30AM, US-centric slots 1-2 times per week)
    • Need visual indicator when meditation is in session
  • Practice space events:
    • Monthly events like Interbeing Lab
    • Tea Dialogues (requires breakout rooms)
    • Lectio Divina Sunday Practice
    • Qigong sessions
    • Estimated 2-5 events per week long-term

Action Items & Next Steps

  1. James to:
    • Create a draft action plan ✓
    • Explore video platform options and test feasibility ✓
    • Connect with Peter about tech solutions and user management ✓
    • Schedule follow-up meeting for next Monday at 4PM CEST (backup 3PM if needed for Peter) ✓
  2. Team to evaluate:
    • Whether to migrate from MemberStack to Outseta now ✓
    • How to integrate Circle with Webflow ✓
    • Calendar integration options ✓

Timing

  • MVP target: End of April 2025
  • Next meeting: Monday, March 31st at 3PM CEST

Action plan:

Timeline

Weekly Check-ins: Mondays at 3pm CET

Week 1 (March 24-30): Research & Foundation

  • 📐 Design: Moenja begins exploring monastery design concepts
  • 📹 Video: Peter tests Daily.co capabilities and integration requirements
  • 📅 Calendar: James explores Circle Headless API possibilities
  • 🔧 Development: Begin Outseta migration from Member Stack

Week 2 (March 31-April 6): Core Development

  • 📐 Design: Moenja and James continue design iteration for spaces and sales page
  • 📹 Video: Peter begins implementing Daily.co in development environment
  • 📅 Calendar: James builds proof-of-concept for Circle event integration
  • 🔧 Development: Complete Outseta implementation, begin building core pages in Webflow

Week 3 (April 7-13): Integration

  • 📐 Design: Moenja finalizes design assets and specifications
  • 📹 Video: Peter implements chapel functionality with auto-mute feature
  • 📅 Calendar: James implements event display and filtering
  • 🔧 Development: Connect user management with video platform

Week 4 (April 14-20): Refinement

  • 📹 Video: Peter adds practice space with breakout room capability
  • 📅 Calendar: James completes calendar integration and testing
  • 🔧 Development: Integrate all components, begin testing
  • 🧪 Testing: Team tests all functionality and identifies issues

Week 5 (April 21-30): Launch

  • 🔧 Development: Address issues from testing
  • 🚀 Launch: Final review and MVP launch by April 30
  • 📝 Documentation: Create user guides for community
Relevant Initiatives

Monastery Design

Priority: 
Medium
Size: 
L
Complete

Monastery Development

Priority: 
Medium
Size: 
XL
Completing

Calendar of Events

Priority: 
Medium
Size: 
M
Completing

Video Platform Integration

Priority: 
High
Size: 
L
Completing
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